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Managing interviews in Hire

Deputy Help
  • Updated

Before you start

Please read Introduction to Hire to set up Hire for your organization.

Ensure you are logged into the Deputy website as a user with System Administrators or Advisor access.

 

Reviewing your interviews

From the People page, you can access all your interviews on the Interviews tab in Hire.

To open any job application on this page just click View.

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You can further configure which interviews display on this page using the filters to select:

  • Deputy location
  • Job listing title
  • Employment type (Full time, Part time or Casual)
  • Interview type (Phone call, Video call, In person)
  • Interview status (Scheduled, Conducted or Cancelled) 

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Scheduling an interview

To schedule an interview, click on the Applicants tab, select the candidate you'd like to schedule an interview with and click Schedule interview or Move to > Interview stage.

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Use the date picker to select your interview date and the drop-down menus to select your preferred interview time, or enter the specific time you need.

Choose the interview type:

  • Phone call
  • Video call
  • In person

Customize your message to the candidates.

Note: If you toggle send a message off, you will need to inform them of the scheduled interview by another method. Additionally, candidates can't respond to these messages. We recommend including your preferred contact details in the message, in case the candidate needs to reach you.

Click Schedule

You can schedule and conduct as many interviews as you need for each candidate.

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Rescheduling an interview

If you need to reschedule an interview, just click on View for the interview you need to reschedule

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In the Interviews section, you will see the interviews that have been scheduled. Click on the three dots next to the interview you want to reschedule, then Reschedule.

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You can then select a new date, time, select an interview type and add a message in the same way as you schedule an interview.

 

Marking an interview as conducted

If you need to mark an interview as conducted click on View.

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Click on the three dots next to the scheduled interview and select Mark as conducted.

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Click Mark as conducted.

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Cancelling an interview

If you need to cancel an interview, click View on the interview you wish to cancel.

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Click on the three dots next to the scheduled interview and select Cancel.

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You can customize a message that will be sent as a text message to your applicant to let them know the interview has been cancelled. Toggle this option OFF if you do not wish to send them a message. However, if you do, you will need to inform them of the cancellation by another method.

Note: Candidates can't respond to these text messages. We recommend including your preferred contact details in the message, in case the candidate needs to contact you.

Click Cancel interview.

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