- What is Deputy Hire?
- How to access Deputy Hire
- Configure your Deputy Hire Settings
- Using Deputy Hire you can:
What is Deputy Hire?
Deputy Hire is also an end-to-end recruitment solution that integrates seamlessly with Deputy's existing features. Managers can now create job posts, attract candidates, screen candidates and keep them updated on progress with simple text-based communication. Once the hiring is complete, managers can use Deputy's New Hire Onboarding to collect all the required information and get them ready for their first shift all in one seamless flow.
The platform is also purpose built for the needs of shift workers by focusing on their personality via optional video applications and a mobile friendly application flow.
How to access Deputy Hire
Only users with System Administrators, Location Managers or Advisors access can log into their account on the Deputy website and click on the People page to access the Hire menu on the left-hand side of the screen. Can't see the left-hand side menu?
Configure your Deputy Hire settings
Click on Settings to configure Deputy Hire for your organisation:
- On the Screening and Notifications tab, you can configure your default settings in Hire.
- On the SMS templates tab, you can configure your default SMS templates.
You can create up to eight default screening questions that will appear on each new job listing you create. Please note you can later edit, add or delete these questions on each of the new job listings you create if you want to add questions specific to that particular job.
1. Click Create question (note this button will be greyed out once you have created the maximum of eight screening questions)
2. Type your question and select whether the answer will be returned as:
- Multiple choice
- Short answer
Note: If you choose multiple choice you will need to enter the answer options. You can add more options if you need them or drag the fields to reorder them.
If you need to delete a question, just click on the trash icon.
Business intro video
During the job application, candidates will be asked to submit a short video of themselves answering a question that you can create but before they do that you can also upload a short video introducing your business to make candidates feel at ease.
While not mandatory, recording an introduction video for your job listings will put the candidate at ease and it's a chance for the manager to give a friendly introduction to their business. You can use this option to add more personality to your job applications and showcase your workplace culture.
You can upload a video in either MOV or MP4 format but you should limit the video to under 1 minute in length. Note: some Android devices have difficulties playing back MOV files.
Candidate video questions
Candidates will be asked to submit a short video of themselves answering a question that you can set.
You can create up to six possible candidate video prompt questions to be set as default questions for your organisation.
The manager creating the job listing can select one of those questions that the job applicant will be asked to record themselves answering on video and submit as part of their application. Alternatively, they can edit any of these questions when creating the job listing to better suit each job if required.
Note: The question that is highlighted green in the list is the one question that is selected to be presented to the candidate.
You can choose to receive an email notification whenever someone submits a job application if you wish. Additionally, you can enter multiple email addresses so that others can be notified as well.
Using Deputy Hire you can:
Create and share your own Careers page
Set up your own Careers page for your organisation where you can:
- Add your own branding
- Tell prospective employees more about your workplace
- Add your job listings
- Add links to your Socials
- Share your Careers page online or as a printable poster.
Read more at Creating and sharing your Deputy Hire Careers page.
Publish job listings
You can create job listings in Deputy Hire that will appear on your Careers page. Our AI-powered job description generation tool makes creating job listings a breeze!
Read more at Create and publish job listings with Deputy Hire.
Manage your job applicants
You can review the job applications that have been submitted and manage them by:
- assigning a status to keep track of what stage they are in the recruitment process
- adding your own notes
- sending an SMS to the applicant
- schedule an interview with the applicant
Read more at Manage your job applicants in Deputy Hire.
Manage your interviews
You can manage the interviews you've set up and start the onboarding process for the successful applicant.
Read more at Manage your interviews in Deputy Hire.
Making an offer and onboarding to Deputy.
Once you have completed the recruitment process and you are ready to make the new hire part of your team you can now use Deputy's New Hire Onboarding to collect the required information and documentation from your recruit or simply add them to your Deputy account.
Still have questions? See Deputy Hire FAQs