Deputy is rolling out a new leave management system which is currently only available to select customers in the UK before being made available more widely later this year.
This article is intended for Deputy customers using the new leave management feature. If you are not using the new system yet, please read Leave Management.
Leave management in Deputy refers to the administration of the paid or unpaid time that team members have off, away from work.
You can configure your own leave policies within Deputy to easily monitor your team member's leave entitlements and assist you to comply with the relevant legislation regarding leave for your team.
To configure leave for your organisation there are a number of steps that need to be completed by System Administrators or Location Managers:
- Set up your leave policies
- Assign your leave policies to eligible team members
- Add a leave balance to your team members
Once your leave is set up, then your team can:
Supervisors and above can:
An important feature of this new leave management experience to note is:
- leave policies that accrue leave based on a team member's worked hours will only accrue leave once the worked timesheet is approved AND marked as paid.
- similarly, any leave timesheet that is created will only deduct leave from the team member's leave balance once the leave timesheet is approved AND marked as paid.
Here is a handy table to summarise who can do what in Deputy when it comes to leave management:
|Request their own leave including partial day leave||✔️||✔️||✔️|
|Change or cancel their own leave||✔️||✔️||✔️|
|Enter or remove their own unavailability||✔️||✔️||✔️|
|View team member leave requests and leave balances||✔️||✔️|
|Approve and decline team member leave requests||✔️||✔️|
|Block team member unavailability and leave requests during a specific future period||✔️||✔️|
|Manage leave requests for partial day||✔️||✔️|
|Set up or edit leave policies||✔️|
|Set team member pay rates (pay rates must be set for a team member before leave can be assigned)||✔️|
|Assign leave policies to team members||✔️|
|Add leave balances to team members||✔️|
|View the Leave Management Dashboard to monitor leave||✔️|
|Manage public holidays||✔️|
|Set up standard hours||✔️|
Still have questions? Check out our Leave management FAQs.