This article will cover exporting timesheets to ADP Workforce Now. If you're still exporting via our deprecated export, please see the guide here.
Note: Exporting timesheets to ADP requires you to have connected to ADP and be syncing your team from ADP.
Before you start
Before you can export timesheets to ADP Workforce Now you will need to be:
- Logged into Deputy as a user with an access level of System Administrator or Location Manager
- Connected to ADP WFN
- Syncing your team from ADP to Deputy
How to export
Firstly, navigate to the Export Timesheets screen within Deputy, select the timesheets you wish to export on the left-hand side, and ensure the dates at the top of the screen correctly match with a payroll cycle within ADP.
If you've already connected to ADP Workforce Now, you will now see an Export to ADP button. This will open a modal to export to ADP Workforce Now.
Mapping pay rates
Here you are able to match your Deputy Pay Rates to Hours and Earnings codes in ADP Workforce Now. At the top of the screen, you are able to see the dates you are exporting for.
Note: Please ensure that each location you are attempting to export for has been mapped as part of the people sync connection experience.
Note: Please choose your correct Company Code from the dropdown. This controls the company you are sending timesheets to in ADP.
How to export leave
If you wish to also export leave to ADP, ensure you have selected valid leave timesheets before exporting and have ticked the box to export leave on the export modal.
Each Deputy leave type can now be mapped to an hours and earnings code within ADP.
Note: Sending over leave timesheets are for payroll purposes and do not reduce a team members leave balance within ADP. To learn how to export time off requests (these do reduce leave balance) please see here.
Processing payroll in your ADP WFN account
In ADP, navigate to Process > Payroll > Payroll Cycle.
Under Payroll Inputs, click into the latest Paydata Batch or click View All Batches to find the batch you just imported from Deputy.
Then, you will be able to view or make edits to the Paydata Batch.
Your exporting timesheets that are not exportable (For example, salaried or annual leave).
Some timesheets are not set to export. If your experiencing this error, every timesheet you are exporting is not exportable.
Your ADP Pay Cycle dates are (dates). Please go back to the export screen and select these dates while exporting.
The dates you have selected on the export screen don't match an open pay cycle in ADP. Please double-check your open pay cycles in ADP.
The Company Code is invalid. Please ensure the company code (Code) is set up within your Workforce Now account.
The company code you are exporting to doesn't exist. Double-check your account or contact ADP.
Employee does not have a pay rate assigned to their profile.
Your team needs to have pay rates added to their profile. Learn more here.
There is an issue with your connection to ADP. Please disconnect and reconnect from the integrations directory.
Can I configure Pay by area?
Yes, if you pay your team members different rates when they work in different areas or in 'higher' roles than their usual role please read Pay by area for ADP Workforce Now.