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Area based pay for ADP Workforce Now

Lisa Kirby
  • Updated

If you use ADP WFN for payroll, you can now use Area Based Pay (ABP) to modify the rates of an employee prior to export. If ABP is enabled, pay sent to ADP will be adjusted depending on the area in which an employee worked - allowing you to pay an employee more if they occasionally work a different role, or the same role under different conditions.

This guide will cover:

ADP WFN - Over The Air:

  1. Firstly, ensure that Area Based Pay is set up on an employee's profile as outlined here.

  2. Ensure that your employee's profiles match (Name and Emails)

  3. Ensure their timesheet export code is set to the corresponding employees File Number (Home->People-> Employment Profile->Position->File #)

  4. Create your area based pay rate, by navigating to Home->Employment Profile -> Pay Rates ->Rate Code

  5. Configure your areas, by setting the area name to a valid department number (Setup -> Validation Tables -> Department -> Code) and the area export code to a valid Earnings code (Home->Employment Profile -> Pay Rates ->Rate Code)

  6. On the export screen, ensure that the export range at the top of the screen aligns with an open pay period within ADP (Process -> Payroll Schedule within ADP WFN)

  7. Click the employees that you wish to export, and then select “Export Selected Items”

  8. Choose ADP (US) - WorkForce Now - Over The Air from the options menu.

  9. Select ‘Utilize a custom Award from Deputies Award Library’ as the export rule.

  10. Ensure the Earnings codes mappings are correct - or remap them as you wish to a valid ADP earnings code in the dropdown

  11. Setting a mapping value as "Don't Export" will exclude the timesheet from being sent to ADP for Over The Air Integrations.

  12. Click export.

  13. You can check if the export was successful, including any area modified pay rates and departments, by navigating to Process -> Payroll -> Payroll Cycle and selecting the most recent pay data batch.

 

ADP WFN - File Download:

  1. Firstly, ensure that Area Based Pay is set up on an employee's profile as outlined here.

  2. Ensure that your employee's profiles match (Name and Emails)

  3. Ensure their timesheet export code is set to the corresponding employees File Number (Home->People-> Employment Profile->Position->File #)

  4. Create your area based pay rate, by navigating to Home->Employment Profile -> Pay Rates ->Rate Code

  5. Configure your areas, by setting the area name to a valid department number (Setup -> Validation Tables -> Department -> Code) and the area export code to a valid Earnings code (Home->Employment Profile -> Pay Rates ->Rate Code)

  6. On the export screen, ensure that the export range at the top of the screen aligns with an open pay period within ADP (Process -> Payroll Schedule within ADP WFN)

  7. Click the employees that you wish to export, and then select “Export Selected Items”

  8. Choose ADP (US) - WFN - File Download from the options menu.

  9. Go to the export page in deputy, choose the employees you wish to export and click ‘Export Selected Items’

  10. Set the company code to be the company ID within ADP WFN ( Setup -> Payroll -> Company Options -> Cocode)

  11. Export your file, set the output name to be PR[Company Code]EPI.csv

  12. Upload the file (Process -> Import -> Paydata)

  13. On the following screens you can see the timesheet uploaded, with pay rates and departments reflective of the Deputy area in which they worked.

  14. For leave, select dropdown next to ‘Timesheet’ and select ‘Time Off’

  15. Upload leave to (Process->Import->Time and Attendance)

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