When you create a new shift in the schedule, it will default to a suggested start time with a set number of hours in length with a default number of minutes for a break.
Of course, each shift and break length can be further edited by the scheduling manager when creating each shift. But how does Deputy determine the default values for these fields when a shift is first created?
In every Schedule view option, Deputy will reference the following settings to set the default shift:
- Default shift start time = start of operating hours as set in the Location settings
- Default shift length = default shift duration in the Scheduling tab of Location settings
- Default break length = default break duration in the Scheduling tab of the Location settings
These three settings can be set and edited for each location by users with System Administrator or Location Manager permissions.
Note: If you have any shift templates applied in your location then the shift settings in the template will override the default shift settings described above.
Furthermore, in the Team member view, there is another factor that will influence the default shift details.
When creating a shift in Team member view, since Deputy already knows who the shift is being created for when you click on the cross, Deputy will use historical scheduling data for that team member to prepopulate the shift. The shift details:
- start time
- shift length
- break duration
will be prefilled with suggested data based on this team member's previous scheduled activity.
Of course, each shift start and finish time, area and break length can be further edited by the scheduling manager before they click Save.
You can tell that Deputy is suggesting shift details based on historical schedules when you see the sparkle icon next to the shift times.