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Fast Food Industry Award (FFIA) [MA000003]

Lisa Kirby
  • Updated

This guide outlines things to keep in mind when you are using Deputy and inputting and reviewing the time and attendance information of your employees under the [MA000003] Fast Food Industry Award (FFIA). You can find the FFIA here: http://awardviewer.fwo.gov.au/award/show/MA000003.

While Deputy’s Pay Rule Engine, including this award, is designed to Simplify Shift Work by reducing the time required to apply the relevant Legal Requirements through automation, it is not a substitute for payroll or legal advice, nor is it intended to relieve you of your obligation to comply with the Legal Requirements applicable to your business. It is ultimately each customer’s sole responsibility to pay its employees correctly and in compliance with all Legal Requirements. Please review our Product Specific Terms for more information about your compliance responsibilities.

In Deputy, you will need to make a number of selections and input various information. Initially one of the first things you will see are the ‘sectors’ for the award for Full-Time, Part-Time and Casual employees. 

Important Things To Note Before Using This Award

  • If you do not see a pay rule listed in the tables below, then it is not included in the Deputy Premium platform at this time. If you are interested in adding customized pay rules to your account, please consider our Enterprise plan.
  • Ordinary Hours - No Averaging: Some modern awards allow ordinary hours to be arranged in multiple ways, including averaging hours over several days, weeks or roster cycles. Deputy Premium does not currently accommodate these options. 
  • Penalty Rates in Full Hour Increments Only: Deputy does not pro-rate penalty rates for partial hours worked. Penalty rates are applied to timesheets in full hour increments only.
  • Public Holidays: Customers who wish to use a Public Holiday pay rule must designate a day as a Public Holiday on the Deputy schedule.
  • Casual Loading: If your employee is entitled to a casual loading, you must include that in the employee's base hourly rate in order for the pay rules to function properly. Deputy does not automatically include a casual loading.
 

FFIA award interpretation

Below you will find tables that list the pay rules Deputy applies to each 'sector'

Level 1

Full Time 

Automated Pay Conditions

Pay Condition Name Value Trigger Condition
M-F Ordinary Base hourly rate specified by customer
  • Triggers on a M-F when no other condition is met
Sat 1.25x
  • Triggers on a Saturday when no other condition is met
Sun 1.25x
  • Triggers on a Sunday when no other condition is met
M-F 10pm-12am 1.10x
  • Triggers when worked between 10pm-12am
M-F 12am-6am 1.15x
  • Triggers when worked between 12am-6am
M-Sat Daily OT - First 2 Hours 1.5x
  • Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours 2x
  • Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT 2x
  • Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours 1.5x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri, Sat
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours 2x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri, Sat
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
Sun Weekly OT  2x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on Sun
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
PH 2.25x
  • Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT 2.5x
  • Triggers after 11 hours of worked time on a single day on a PH
PH Weekly OT 2.5x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on a PH
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount

 

Part Time 

Automated Pay Conditions

 

Pay Condition Name Value Trigger Condition
M-F Ordinary Base hourly rate specified by customer
  • Triggers on a M-F when no other condition is met
Sat 1.25x
  • Triggers on a Saturday when no other condition is met
Sun 1.25x
  • Triggers on a Sunday when no other condition is met
M-F 10pm-12am 1.10x
  • Triggers between 10pm-12am
M-F 12am-6am 1.15x
  • Triggers between 12am-6am
M-Sat Daily OT - First 2 Hours 1.5x
  • Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours 2x
  • Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT 2x
  • Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours 1.5x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri, Sat
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours 2x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri, Sat
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
Sun Weekly OT  2x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on Sun
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
PH 2.25x
  • Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT 2.5x
  • Triggers after 11 hours of worked time on a single day on a PH
PH Weekly OT 2.5x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on a PH
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
M-F Minimum Shift Engagement 1x
  • Triggers on a M-F when a shift is < 3 hours in length for the value of (3- the shift length)
Sat Minimum Shift Engagement 1.25x
  • Triggers on a Sat when a shift is < 3 hours in length for the value of (3- the shift length)
Sun Minimum Shift Engagement 1.25x
  • Triggers on a Sun when a shift is < 3 hours in length for the value of (3- the shift length)
PH Minimum Shift Engagement 2.25x
  • Triggers on a PH when a shift is < 3 hours in length for the value of (3- the shift length)

 

Casual 

Automated Pay Conditions

 

Pay Condition Name Value Trigger Condition
M-F Ordinary Base hourly rate specified by customer
  • Triggers on a M-F when no other condition is met
Sat 1.20x
  • Triggers on a Saturday when no other condition is met
Sun 1.20x
  • Triggers on a Sunday when no other condition is met
M-F 10pm-12am 1.08x
  • Triggers between 10pm-12am
M-F 12am-6am 1.12x
  • Triggers between 12am-6am
M-Sat Daily OT - First 2 Hours 1.4x
  • Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours 1.8x
  • Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT 1.8x
  • Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours 1.4x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri, Sat
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours 1.8x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri, Sat
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
Sun Weekly OT  1.8x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on Sun
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
PH 2x
  • Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT 2.2x
  • Triggers after 11 hours of worked time on a single day on a PH
PH Weekly OT 2.2x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on a PH
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
M-F Minimum Shift Engagement 1x
  • Triggers on a M-F when a shift is < 3 hours in length for the value of (3- the shift length)
Sat Minimum Shift Engagement 1.20x
  • Triggers on a Sat when a shift is < 3 hours in length for the value of (3- the shift length)
Sun Minimum Shift Engagement 1.20x
  • Triggers on a Sun when a shift is < 3 hours in length for the value of (3- the shift length)
PH Minimum Shift Engagement 2x
  • Triggers on a PH when a shift is < 3 hours in length for the value of (3- the shift length)



Level 2-3

Full Time

Automated Pay Conditions

 

Pay Condition Name Value Trigger Condition
M-F Ordinary Base hourly rate specified by customer
  • Triggers on a M-F when no other condition is met
Sat 1.25x
  • Triggers on a Saturday when no other condition is met
Sun 1.50x
  • Triggers on a Sunday when no other condition is met
M-F 10pm-12am 1.10x
  • Triggers between 10pm-12am
M-F 12am-6am 1.15x
  • Triggers between 12am-6am
M-Sat Daily OT - First 2 Hours 1.5x
  • Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours 2x
  • Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT 2x
  • Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours 1.5x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri, Sat
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours 2x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri, Sat
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
Sun Weekly OT  2x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on Sun
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
PH 2.25x
  • Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT 2.5x
  • Triggers after 11 hours of worked time on a single day on a PH
PH Weekly OT 2.5x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on a PH
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
PH Delayed Meal Break 2.5x
  • Triggers when no meal break is taken in the first 5 hours of a shift on a PH will be paid overtime for all time worked until the meal break is taken
Less Than 8 Hour Break After Sleepover 2x
  • Triggers when a shift is worked after less than 8 hours between the previous shift when that shift was a sleepover shift
Less Than 10 Hour Break 2x
  • Triggers when a shift is worked after less than 10 hours between the previous shift when that shift included overtime
PH 2.5x
  • Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT 2.5x
  • Triggers after 8 hours of worked time on a single day on a PH
PH Weekly OT 2.5x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on a PH
  • Does not contribute more than 8 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
M-F Minimum Shift Engagement 1x
  • Triggers on a M-F when a shift is < 4 hours in length for the value of (4- the shift length)
Sat Minimum Shift Engagement 2x
  • Triggers on a Sat when a shift is < 4 hours in length for the value of (4- the shift length)
Sun Minimum Shift Engagement 2x
  • Triggers on a Sun when a shift is < 4 hours in length for the value of (4- the shift length)
PH Minimum Shift Engagement 2.5x
  • Triggers on a PH when a shift is < 4 hours in length for the value of (4- the shift length)

 

Part Time

Automated Pay Conditions

 

Pay Condition Name Value Trigger Condition
M-F Ordinary Base hourly rate specified by customer
  • Triggers on a M-F when no other condition is met
Sat 1.25x
  • Triggers on a Saturday when no other condition is met
Sun 1.50x
  • Triggers on a Sunday when no other condition is met
M-F 10pm-12am 1.10x
  • Triggers between 10pm-12am
M-F 12am-6am 1.15x
  • Triggers between 12am-6am
M-Sat Daily OT - First 2 Hours 1.5x
  • Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours 2x
  • Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT 2x
  • Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours 1.5x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri, Sat
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours 2x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri, Sat
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
Sun Weekly OT  2x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on Sun
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
PH 2.25x
  • Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT 2.5x
  • Triggers after 11 hours of worked time on a single day on a PH
PH Weekly OT 2.5x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on a PH
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
M-F Minimum Shift Engagement 1x
  • Triggers on a M-F when a shift is < 3 hours in length for the value of (3- the shift length)
Sat Minimum Shift Engagement 1.25x
  • Triggers on a Sat when a shift is < 3 hours in length for the value of (3- the shift length)
Sun Minimum Shift Engagement 1.50x
  • Triggers on a Sun when a shift is < 3 hours in length for the value of (3- the shift length)
PH Minimum Shift Engagement 2.25x
  • Triggers on a PH when a shift is < 3 hours in length for the value of (3- the shift length)

 

Casual 

Automated Pay Conditions

 

Pay Condition Name Value Trigger Condition
M-F Ordinary Base hourly rate specified by customer
  • Triggers on a M-F when no other condition is met
Sat 1.2003x
  • Triggers on a Saturday when no other condition is met
Sun 1.40x
  • Triggers on a Sunday when no other condition is met
M-F 10pm-12am 1.08x
  • Triggers between 10pm-12am
M-F 12am-6am 1.12x
  • Triggers between 12am-6am
M-Sat Daily OT - First 2 Hours 1.4x
  • Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours 1.8x
  • Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT 1.8x
  • Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours 1.4x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri, Sat
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours 1.8x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri, Sat
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
Sun Weekly OT  1.8x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on Sun
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
PH 2x
  • Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT 2.2x
  • Triggers after 11 hours of worked time on a single day on a PH
PH Weekly OT 2.2x
  • Triggers after 38 hours of ordinary time is worked within a 7 day period on a PH
  • Does not contribute more than 11 hours per day to the ordinary hours count
  • Start of Week is defined by Location Week Start OR Agreed Hours Work Period
  • Threshold can be modified by agreed hours total amount
M-F Minimum Shift Engagement 1x
  • Triggers on a M-F when a shift is < 3 hours in length for the value of (3- the shift length)
Sat Minimum Shift Engagement 1.20x
  • Triggers on a Sat when a shift is < 3 hours in length for the value of (3- the shift length)
Sun Minimum Shift Engagement 1.20x
  • Triggers on a Sun when a shift is < 3 hours in length for the value of (3- the shift length)
PH Minimum Shift Engagement 2x
  • Triggers on a PH when a shift is < 3 hours in length for the value of (3- the shift length)

 

 

 
TOP

Allowances - Not Automated

  • CAS/PT - Laundry Allowance
  • Cold Work Allowance
  • Cold Work Allowance (Below 0)
  • Delivery Drivers - Vehicle Allowance
  • District Allowance - Broken Hill
  • FT - Laundry Allowance
  • Meal Allowance
  • Meal Allowance (Exceeding 4 Hours)
  • Non Delivery Drivers - Vehicle Allowance

Set your allowances

If you wish to add the allowances into the export, please follow the below instructions;

Approve the timesheet, then 'unapprove' the pay item per the picture below.

Screen_Shot_2019-01-23_at_1.36.01_pm.png

Add in the shift loading and number of units/hours.

 

02FFIA_add_shift_loading.png

Approve the pay.

approve.png
 

Conditions that have not been included

Who is affected? What should happen? Can this done in Deputy?
All Employees Higher duties - If an employee works at a higher classification, pay the higher rate This can be done in Premium through Pay by Area.
Part time Employees Overtime should be calculating at the employee's "Ordinary Hours" per week, rather than at 38 hours This can be done in Enterprise.
All Employees Automated Allowances  This can be done in Enterprise.

Have questions?

If you have any questions about the Deputy program, please contact support@deputy.com.

If you are unsure if this information applies to your employees, we recommend you contact the Fair Work Ombudsman for more information about the FFIA or consider obtaining independent legal advice. 

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