This guide outlines things to keep in mind when you are using Deputy and inputting and reviewing the time and attendance information of your employees under the [MA000003] Fast Food Industry Award (FFIA). You can find the FFIA here: http://awardviewer.fwo.gov.au/award/show/MA000003.

While Deputy’s Pay Rule Engine, including this award, is designed to Simplify Shift Work by reducing the time required to apply the relevant Legal Requirements through automation, it is not a substitute for payroll or legal advice, nor is it intended to relieve you of your obligation to comply with the Legal Requirements applicable to your business. It is ultimately each customer’s sole responsibility to pay its employees correctly and in compliance with all Legal Requirements. Please review our Product Specific Terms for more information about your compliance responsibilities.

In Deputy, you will need to make a number of selections and input various information. Initially one of the first things you will see are the ‘sectors’ for the award for Full-Time, Part-Time and Casual employees.

Important Things To Note Before Using This Award

If you do not see a pay rule listed in the tables below, then it is not included in the Deputy Premium platform at this time. If you are interested in adding customized pay rules to your account, please consider our Enterprise plan.
Ordinary Hours - No Averaging: Some modern awards allow ordinary hours to be arranged in multiple ways, including averaging hours over several days, weeks or roster cycles. Deputy Premium does not currently accommodate these options.
Penalty Rates in Full Hour Increments Only: Deputy does not pro-rate penalty rates for partial hours worked. Penalty rates are applied to timesheets in full hour increments only.
Public Holidays: Customers who wish to use a Public Holiday pay rule must designate a day as a Public Holiday on the Deputy schedule.
Casual Loading: If your employee is entitled to a casual loading, you must include that in the employee's base hourly rate in order for the pay rules to function properly. Deputy does not automatically include a casual loading.

FFIA award interpretation

Below you will find tables that list the pay rules Deputy applies to each 'sector'

FFIA Full Time Level 1
FFIA Full Time Level 2-3
FFIA Part Time Level 1
FFIA Part Time Level 2-3
FFIA Casual Level 1
FFIA Casual Level 2-3

FFIA Full Time Level 1

Automated Pay Conditions

Pay Rule Name	Multiplier of Base Rate of Pay	When Does This Pay Rule Trigger in Deputy?
M-F Ordinary	1.0x base hourly rate specified by customer	Triggers on a M-F when no other condition is met
Sat	1.25x	Triggers on a Saturday
Sun	1.25x	Triggers on a Sunday
M-F 12am-6am	1.15x	Triggers on ordinary time between the hours of 12:00am and 6:00am on Mon, Tue, Wed, Thu, Fri. Does not apply during weekly overtime, daily overtime or delayed meal break.
M-F 10pm-12am	1.1x	Triggers on ordinary time between the hours of 10:00pm and 12:00am on Mon, Tue, Wed, Thu, Fri. Does not apply during weekly overtime, daily overtime or delayed meal break.
M-Sat Daily OT - First 2 Hours	1.5x	Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours	2x	Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT	2x	Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours	1.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on a on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sun Weekly OT	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Sun Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2.25x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.5x	Triggers on a public holiday after 11 hours of worked time
PH Weekly OT	2.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Public Holiday Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount

FFIA Full Time Level 2-3

Automated Pay Conditions

Pay Rule Name	Multiplier of Base Rate of Pay	When Does This Pay Rule Trigger in Deputy?
M-F Ordinary	base hourly rate specified by customer	Triggers on a M-F when no other condition is met
Sat	1.25x	Triggers on a Saturday
Sun	1.5x	Triggers on a Sunday
M-F 12am-6am	1.15x	Triggers on ordinary time between the hours of 12:00am and 6:00am on Mon, Tue, Wed, Thu, Fri. Does not apply during weekly overtime, daily overtime or delayed meal break.
M-F 10pm-12am	1.1x	Triggers on ordinary time between the hours of 10:00pm and 12:00am on Mon, Tue, Wed, Thu, Fri. Does not apply during weekly overtime, daily overtime or delayed meal break.
M-Sat Daily OT - First 2 Hours	1.5x	Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours	2x	Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT	2x	Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours	1.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on a on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sun Weekly OT	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Sun Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2.25x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.5x	Triggers on a public holiday after 11 hours of worked time
PH Weekly OT	2.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Public Holiday Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount

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FFIA Part Time Level 1

Automated Pay Conditions

Pay Rule Name	Multiplier of Base Rate of Pay	When Does This Pay Rule Trigger in Deputy?
M-F Ordinary	base hourly rate specified by customer	Triggers on a M-F when no other condition is met
Sat	1.25x	Triggers on a Saturday
Sun	1.25x	Triggers on a Sunday
M-F 12am-6am	1.15x	Triggers on ordinary time between the hours of 12:00am and 6:00am on Mon, Tue, Wed, Thu, Fri. Does not apply during weekly overtime, daily overtime or delayed meal break.
M-F 10pm-12am	1.1x	Triggers on ordinary time between the hours of 10:00pm and 12:00am on Mon, Tue, Wed, Thu, Fri. Does not apply during weekly overtime, daily overtime or delayed meal break.
M-Sat Daily OT - First 2 Hours	1.5x	Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours	2x	Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT	2x	Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours	1.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on a on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sun Weekly OT	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Sun Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2.25x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.5x	Triggers on a public holiday after 11 hours of worked time
PH Weekly OT	2.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Public Holiday Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Minimum Shift Engagement	1x	Triggers on Mon, Tue, Wed, Thu, Fri when a shift is < 3 hours in length for the value of (3- the shift length)
PH Minimum Shift Engagement	2.25x	Triggers on a public holiday when a shift is < 3 hours in length for the value of (3- the shift length)
Sat Minimum Shift Engagement	1.25x	Triggers on a Saturday when a shift is < 3 hours in length for the value of (3- the shift length)
Sun Minimum Shift Engagement	1.25x	Triggers on a Sunday when a shift is < 3 hours in length for the value of (3- the shift length)

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FFIA Part Time Level 2-3

Automated Pay Conditions

Pay Rule Name	Multiplier of Base Rate of Pay	When Does This Pay Rule Trigger in Deputy?
M-F Ordinary	base hourly rate specified by customer	Triggers on a M-F when no other condition is met
Sat	1.25x	Triggers on a Saturday
Sun	1.5x	Triggers on a Sunday
M-F 12am-6am	1.15x	Triggers on ordinary time between the hours of 12:00am and 6:00am on Mon, Tue, Wed, Thu, Fri. Does not apply during weekly overtime, daily overtime or delayed meal break.
M-F 10pm-12am	1.1x	Triggers on ordinary time between the hours of 10:00pm and 12:00am on Mon, Tue, Wed, Thu, Fri. Does not apply during weekly overtime, daily overtime or delayed meal break.
M-Sat Daily OT - First 2 Hours	1.5x	Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours	2x	Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT	2x	Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours	1.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on a on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sun Weekly OT	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Sun Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2.25x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.5x	Triggers on a public holiday after 11 hours of worked time
PH Weekly OT	2.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Public Holiday Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Minimum Shift Engagement	1x	Triggers on Mon, Tue, Wed, Thu, Fri when a shift is < 3 hours in length for the value of (3- the shift length)
PH Minimum Shift Engagement	2.25x	Triggers on a public holiday when a shift is < 3 hours in length for the value of (3- the shift length)
Sat Minimum Shift Engagement	1.25x	Triggers on a Saturday when a shift is < 3 hours in length for the value of (3- the shift length)
Sun Minimum Shift Engagement	1.5x	Triggers on a Sunday when a shift is < 3 hours in length for the value of (3- the shift length)

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Casual Sectors

Important Note for Casual Employees: Deputy does not apply a separate 25% casual loading to the customer nominated base rate of pay for casual employees. Employers will need to ensure when setting up an employee profile they incorporate the relevant 25% casual loading to each casual employee's base hourly rate in Deputy. 1.00x below is equivalent to the rate and a casual loading

FFIA Casual Level 1

Automated Pay Conditions

Pay Rule Name	Multiplier of Base Rate of Pay	When Does This Pay Rule Trigger in Deputy?
M-F Ordinary	base hourly rate specified by customer	Triggers on a M-F when no other condition is met
Sat	1.2x	Triggers on a Saturday
Sun	1.2x	Triggers on a Sunday
M-F 12am-6am	1.12x	Triggers on ordinary time between the hours of 12:00am and 6:00am on Mon, Tue, Wed, Thu, Fri. Does not apply during weekly overtime, daily overtime or delayed meal break.
M-F 10pm-12am	1.08x	Triggers on ordinary time between the hours of 10:00pm and 12:00am on Mon, Tue, Wed, Thu, Fri. Does not apply during weekly overtime, daily overtime or delayed meal break.
M-Sat Daily OT - First 2 Hours	1.4x	Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours	1.8x	Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT	1.8x	Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours	1.4x	Triggers after 38 hours of ordinary time is worked within a 7 day period on on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours	1.8x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on a on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sun Weekly OT	1.8x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Sun Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.2x	Triggers on a public holiday after 11 hours of worked time
PH Weekly OT	2.2x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Public Holiday Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Minimum Shift Engagement	1x	Triggers on Mon, Tue, Wed, Thu, Fri when a shift is < 3 hours in length for the value of (3- the shift length)
PH Minimum Shift Engagement	2x	Triggers on a public holiday when a shift is < 3 hours in length for the value of (3- the shift length)
Sat Minimum Shift Engagement	1.2x	Triggers on a Saturday when a shift is < 3 hours in length for the value of (3- the shift length)
Sun Minimum Shift Engagement	1.2x	Triggers on a Sunday when a shift is < 3 hours in length for the value of (3- the shift length)

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FFIA Casual Lvl 2-3

Automated Pay Conditions

Pay Rule Name	Multiplier of Base Rate of Pay	When Does This Pay Rule Trigger in Deputy?
M-F Ordinary	base hourly rate specified by customer	Triggers on a M-F when no other condition is met
Sat	1.2003x	Triggers on a Saturday
Sun	1.4x	Triggers on a Sunday
M-F 12am-6am	1.12x	Triggers on ordinary time between the hours of 12:00am and 6:00am on Mon, Tue, Wed, Thu, Fri. Does not apply during weekly overtime, daily overtime or delayed meal break.
M-F 10pm-12am	1.08x	Triggers on ordinary time between the hours of 10:00pm and 12:00am on Mon, Tue, Wed, Thu, Fri. Does not apply during weekly overtime, daily overtime or delayed meal break.
M-Sat Daily OT - First 2 Hours	1.4x	Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours	1.8x	Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT	1.8x	Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours	1.4x	Triggers after 38 hours of ordinary time is worked within a 7 day period on on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours	1.8x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on a on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sun Weekly OT	1.8x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Sun Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.2x	Triggers on a public holiday after 11 hours of worked time
PH Weekly OT	2.2x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Public Holiday Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Minimum Shift Engagement	1x	Triggers on Mon, Tue, Wed, Thu, Fri when a shift is < 3 hours in length for the value of (3- the shift length)
PH Minimum Shift Engagement	2x	Triggers on a public holiday when a shift is < 3 hours in length for the value of (3- the shift length)
Sat Minimum Shift Engagement	1.2x	Triggers on a Saturday when a shift is < 3 hours in length for the value of (3- the shift length)
Sun Minimum Shift Engagement	1.4x	Triggers on a Sunday when a shift is < 3 hours in length for the value of (3- the shift length)

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Allowances - Not Automated

CAS/PT - Laundry Allowance
Cold Work Allowance
Cold Work Allowance (Below 0)
Delivery Drivers - Vehicle Allowance
District Allowance - Broken Hill
FT - Laundry Allowance
Meal Allowance
Meal Allowance (Exceeding 4 Hours)
Non Delivery Drivers - Vehicle Allowance

Set your allowances

If you wish to add the allowances into the export, please follow the below instructions;

Approve the timesheet, then 'unapprove' the pay item per the picture below.

Screen_Shot_2019-01-23_at_1.36.01_pm.png

Add in the shift loading and number of units/hours.

Approve the pay.

Conditions that have not been included

Who is affected?	What should happen?	Can this done in Deputy?
All Employees	Higher duties - If an employee works at a higher classification, pay the higher rate	This can be done in Premium through Pay by Area.
Part time Employees	Overtime should be calculating at the employee's "Ordinary Hours" per week, rather than at 38 hours	This can be done in Enterprise.
All Employees	Automated Allowances	This can be done in Enterprise.

Have questions?

If you have any questions about the Deputy program, please contact support@deputy.com.

If you are unsure if this information applies to your employees, we recommend you contact the Fair Work Ombudsman for more information about the FFIA or consider obtaining independent legal advice.

Important Things To Note Before Using This Award

FFIA award interpretation

FFIA Full Time Level 1

Automated Pay Conditions

FFIA Full Time Level 2-3

Automated Pay Conditions

FFIA Part Time Level 1

Automated Pay Conditions

FFIA Part Time Level 2-3

Automated Pay Conditions

Casual Sectors

FFIA Casual Level 1

Automated Pay Conditions

FFIA Casual Lvl 2-3

Automated Pay Conditions

Allowances - Not Automated

Set your allowances

Conditions that have not been included

Have questions?

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