This guide outlines key information to keep in mind when you are using Deputy and inputting and reviewing the time and attendance of your employees under the [MA000018] Aged Care Award (ACA). You can find the Aged Care Award here: http://awardviewer.fwo.gov.au/award/show/MA000018.

While Deputy’s Pay Rule Library, including this award, is designed to Simplify Shift Work by reducing the time required to apply the relevant Legal Requirements through automation, it is not a substitute for payroll or legal advice, nor is it intended to relieve you of your obligation to comply with the Legal Requirements applicable to your business. It is ultimately each customer’s sole responsibility to pay its employees correctly and in compliance with all Legal Requirements. Please review our Product Specific Terms for more information about your compliance responsibilities.

In Deputy, you will need to make a number of selections and input various information. Initially one of the first things you will see are the below 'sectors' for the award:

Full Time
Full Time - Shiftworker
Part Time
Part Time - Shiftworker
Casual
Casual - Shiftworker

Below, you can see the multipliers or amounts that are applied in Deputy to the customer nominated base rate of pay (as may be amended from time to time.

Important Things To Note Before Using This Award

If you do not see a pay rule listed in the tables below, then it is not included in the Deputy Premium platform at this time. If you are interested in adding customized pay rules to your account, please consider our Enterprise plan.
Ordinary Hours - No Averaging: Some modern awards allow ordinary hours to be arranged in multiple ways, including averaging hours over several days, weeks or roster cycles. Deputy Premium does not currently accommodate these options.
Penalty Rates in Full Hour Increments Only: Deputy does not pro-rate penalty rates for partial hours worked. Penalty rates are applied to timesheets in full hour increments only.
Public Holidays: Customers who wish to use a Public Holiday pay rule must designate a day as a Public Holiday on the Deputy schedule.
Casual Loading: If your employee is entitled to a casual loading, you must include that in the employee's base hourly rate in order for the pay rules to function properly. Deputy does not automatically include a casual loading.

Full Time

M-F Ordinary @ 1.00x
Sat @ 2.00x
Sun @ 2.00x
M-F Before 6am - First 2 Hours @ 1.50x
M-F Before 6am - After 2 Hours @ 2.00x
M-F After 6pm - First 2 Hours @ 1.50x
M-F After 6pm - After 2 Hours @ 2.00x
M-F Daily OT - First 2 Hours @ 1.50x
M-F Daily OT - After 2 Hours @ 2.00x
Sat Daily OT @ 2.00x
Sun Daily OT @ 2.00x
M-F Weekly OT - First 2 Hours @ 1.50x
M-F Weekly OT - After 2 Hours @ 2.00x
Sat Weekly OT @ 2.00x
Sun Weekly OT @ 2.00x
PH @ 2.50x
PH Daily OT @ 2.50x
PH Weekly OT @ 2.50x
Less than 8 Hour Break @ 2.00x
Less Than 10 Hour Break @ 2.00x
M-F Delayed Meal Break - First 2 Hours @ 1.50x
M-F Delayed Meal Break - After 2 Hours @ 2.00x
Sat/Sun Delayed Meal Break @ 2.00x
PH Delayed Meal Break @ 2.50x
M-F Minimum Shift Engagement @ 1.00x
Sat Minimum Shift Engagement @ 2.00x
Sun Minimum Shift Engagement @ 2.00x
PH Minimum Shift Engagement @ 2.50x

Full Time - Shiftworker

M-F Ordinary @ 1.00x
Sat @ 1.50x
Sun @ 1.75x
Afternoon Shift 10am-1pm @ 1.10x
Afternoon Shift 1pm-4pm @ 1.125x
Night Shift 4am-6am @ 1.10x
Night Shift 4pm-4am @ 1.15x
M-F Daily OT - First 2 Hours @ 1.50x
M-F Daily OT - After 2 Hours @ 2.00x
Sat Daily OT @ 2.00x
Sun Daily OT @ 2.00x
M-F Weekly OT - First 2 Hours @ 1.50x
M-F Weekly OT - After 2 Hours @ 2.00x
Sat Weekly OT @ 2.00x
Sun Weekly OT @ 2.00x
PH @ 2.50x
PH Daily OT @ 2.50x
PH Weekly OT @ 2.50x
Less Than 8 Hour Break @ 2.00x
Less Than 10 Hour Break @ 2.00x
M-F Delayed Meal Break - First 2 Hours @ 1.50x
M-F Delayed Meal Break - After 2 Hours @ 2.00x
Sat/Sun Delayed Meal Break @ 2.00x
PH Delayed Meal Break @ 2.50x
M-F Minimum Shift Engagement @ 1.00x
Sat Minimum Shift Engagement @ 1.50x
Sun Minimum Shift Engagement @ 1.75x
PH Minimum Shift Engagement @ 2.50x

Part Time

M-F Ordinary @ 1.00x
Sat @ 2.00x
Sun @ 2.00x
M-F Before 6am - First 2 Hours @ 1.50x
M-F Before 6am - After 2 Hours @ 2.00x
M-F After 6pm - First 2 Hours @ 1.50x
M-F After 6pm - After 2 Hours @ 2.00x
M-Sat Daily OT - First 2 Hours @ 1.50x
M-Sat Daily OT - After 2 Hours @ 2.00x
Sun Daily OT @ 2.00x
M-Sat Weekly OT - First 2 Hours @ 1.50x
M-Sat Weekly OT - After 2 Hours @ 2.00x
Sun Weekly OT @ 2.00x
PH @ 2.50x
PH Daily OT @ 2.50x
PH Weekly OT @ 2.50x
Less Than 8 Hour Break @ 2.00x
Less Than 10 Hour Break @ 2.00x
Broken Shift @ 2.00x
M-Sat Delayed Meal Break - First 2 Hours @ 1.50x
M-Sat Delayed Meal Break - After 2 Hours @ 2.00x
Sun Delayed Meal Break @ 2.00x
PH Delayed Meal Break @ 2.50x
M-F Minimum Shift Engagement @ 1.00x
Sat Minimum Shift Engagement @ 2.00x
Sun Minimum Shift Engagement @ 2.00x
PH Minimum Shift Engagement @ 2.50x

Part Time - Shiftworker

M-F Ordinary @ 1.00x
Sat @ 1.50x
Sun @ 1.75x
Afternoon Shift 10am-1pm @ 1.10x
Afternoon Shift 1pm-4pm @ 1.125x
Night Shift 4am-6am @ 1.10x
Night Shift 4pm-4am @ 1.15x
M-F Daily OT - First 2 Hours @ 1.50x
M-F Daily OT - After 2 Hours @ 2.00x
Sat Daily OT @ 2.00x
Sun Daily OT @ 2.00x
M-F Weekly OT - First 2 Hours @ 1.50x
M-F Weekly OT - After 2 Hours @ 2.00x
Sat Weekly OT @ 2.00x
Sun Weekly OT @ 2.00x
PH @ 2.50x
PH Daily OT @ 2.50x
PH Weekly OT @ 2.50x
Less Than 8 Hour Break @ 2.00x
Less Than 10 Hour Break @ 2.00x
Broken Shift @ 2.00x
M-F Delayed Meal Break - First 2 Hours @ 1.50x
M-F Delayed Meal Break - After 2 Hours @ 2.00x
Sat/Sun Delayed Meal Break @ 2.00x
PH Delayed Meal Break @ 2.50x
M-F Minimum Shift Engagement @ 1.00x
Sat Minimum Shift Engagement @ 1.50x
Sun Minimum Shift Engagement @ 1.75x
PH Minimum Shift Engagement @ 2.50x

Casual

***Important Note for Casual Employees: The 25% casual loading has not been included in this award. Employers should add the 25% casual loading to each casual employee's base hourly rate in Deputy for proper functioning of the award.***

M-F Ordinary @ 1.00x
Sat @ 1.40x
Sun @ 1.60x
M-F Before 6am - First 2 Hours @ 1.50x
M-F Before 6am - After 2 Hours @ 2.00x
M-F After 6pm - First 2 Hours @ 1.50x
M-F After 6pm - After 2 Hours @ 2.00x
M-Sat Daily OT - First 2 Hours @ 1.50x
M-Sat Daily OT - After 2 Hours @ 2.00x
Sun Daily OT @ 2.00x
M-Sat Weekly OT - First 2 Hours @ 1.50x
M-Sat Weekly OT - After 2 Hours @ 2.00x
Sun Weekly OT @ 2.00x
PH @ 2.20x
PH Daily OT @ 2.50x
PH Weekly OT @ 2.50x
Broken Shift @ 1.80x
Less Than 8 Hour Break @ 1.80x
M-Sat Delayed Meal Break - First 2 Hours @ 1.40x
M-Sat Delayed Meal Break - After 2 Hours @ 1.80x
Sun Delayed Meal Break @ 1.80x
PH Delayed Meal Break @ 2.20x
M-F Minimum Shift Engagement @ 1.00x
Sat Minimum Shift Engagement @ 1.40x
Sun Minimum Shift Engagement @ 1.60x
PH Minimum Shift Engagement @ 2.20x

Casual - Shiftworker

M-F Ordinary @ 1.00x
Sat @ 1.40x
Sun @ 1.60x
Afternoon Shift 10am-1pm @ 1.08x
Afternoon Shift 1pm-4pm @ 1.10x
Night Shift 4am-6am @ 1.08x
Night Shift 4pm-4am @ 1.12x
M-F Daily OT - First 2 Hours @ 1.50x
M-F Daily OT - After 2 Hours @ 2.00x
Sat Daily OT @ 2.00x
Sun Daily OT @ 2.00x
M-F Weekly OT - First 2 Hours @ 1.50x
M-F Weekly OT - After 2 Hours @ 2.00x
Sat Weekly OT @ 2.00x
Sun Weekly OT @ 2.00x
PH @ 2.20x
PH Daily OT @ 2.50x
PH Weekly OT @ 2.50x
Broken Shift @ 1.80x
Less Than 8 Hour Break @ 1.80x
M-F Delayed Meal Break - First 2 Hours @ 1.40x
M-F Delayed Meal Break - After 2 Hours @ 1.80x
Sat/Sun Delayed Meal Break @ 1.80x
PH Delayed Meal Break @ 2.20x
M-F Minimum Shift Engagement @ 1.00x
Sat Minimum Shift Engagement @ 1.40x
Sun Minimum Shift Engagement @ 1.60x
PH Minimum Shift Engagement @ 2.20x

Allowances - Not Automated

Higher Duties
Laundry Allowance
Leading Hand Allowance - 2-5 Employees
Leading Hand Allowance - 6-10 Employees
Leading Hand Allowance - 11-15 Employees
Leading Hand Allowance - 16+ Employees
Meal Allowance
Meal Allowance Extra Meal
Nauseous Work Allowance
Sleepover Allowance
Tool Allowance - Cooks & Chefs
Uniform Allowance
Vehicle Allowance

Set Your Allowances

If you need to add the allowances into the export please follow the below instructions;

Approve the timesheet, then 'unapprove' the pay item as per the picture below:

Screen_Shot_2019-01-23_at_1.36.01_pm.png

Add in the shift loading and number of units/hours.

Approve the pay.

Conditions You May Want To Set Up For Your Employees

Part Time Employees, Overtime - you will use the employee’s “Ordinary Hours” per week which will depend on your arrangement with them. You can set those part time ordinary hours per week in Enterprise.
Automated Allowances - you can set up this feature in Enterprise.

Have Questions?

If you have any questions about the Deputy app, please contact support@deputy.com.