Setting user access permissions in Payroll – Deputy Help Center

Important Notice

Information provided by Deputy is intended for general guidance purposes only and is not a substitute for professional legal or financial advice. Deputy does not accept liability for actions taken based on this information.
Employers are responsible for ensuring their employees are paid correctly in line with the applicable award/s, industrial instrument/s and relevant employment agreements.
For specific issues or if you are unsure about your employee/s’ entitlements, please consult a legal, financial or employment relations specialist. Deputy does not offer advice on employment law or taxation matters, including payroll specifics.

Deputy Premium accounts come preconfigured with a standard set of access permissions.

The role of System Administrator is assigned to the user who has ultimate control over the configuration of the organisation and is sometimes the user who sets the organisation up.

With Payroll, another level of access has been added called Payroll Administrator.

The Payroll Administrator role in an account is provided many of the same permissions as the System Administrator, except for access to billing and subscriptions or adding new business entities in Deputy.

The table below summarises some permission differences between a System Administrator and a Payroll Administrator.

Feature	Payroll Administrator	System Administrator
Purchasing payroll for the first time	❌	✅
Setting up payroll for the first time	❌	✅
Accessing Business settings	✅ Pay and Leave tabs only	✅
Add a pay run	✅	✅
Edit a pay run	✅	✅
View a pay run	✅	✅
Start a scheduled pay run	✅	✅
Start an ad hoc pay run	✅	✅
View a pay run - draft or locked	✅	✅
Superannuation - SuperStream	✅	✅
Reports	✅	✅
Build a custom payroll report	✅	✅
Add a new entity	❌	✅
Editing an entity	✅	✅
Pay Calendar - Add	✅	✅
Pay Calendar - View	✅	✅
Pay Calendar - Edit	✅	✅
Superannuation Entity Settings - View	✅	✅
Superannuation Entity Settings - Edit	✅	✅
Deductions and Expenses - Add	✅	✅
Deductions and Expenses - Edit	✅	✅
Deductions and Expenses - View	✅	✅
People - Employment Tab - Pay Details View	✅	✅
People - Employment Tab - Pay Details Edit	✅	✅
People - Payroll Tab - Bank details view	✅	✅
People - Payroll tab - Bank details edit	✅	✅
People - Payroll Tab - Superannuation view	✅	✅
People - Payroll Tab - Superannuation edit	✅	✅
People - Payroll Tab - Tax File number declaration view	✅	✅
People - Payroll Tab - Tax file number declaration edit	✅	✅
People - Payroll Tab - Payroll calculation view	✅	✅
People – Payroll tab - Payroll calculation edit	✅	✅
Payslips - View	✅	✅

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