Generally, Location managers who select a specific location on the Approve Timesheets page would expect to see timesheets from team members assigned to that location. However, there may be instances where Location managers have timesheets from other locations displayed so let's look at all the scenarios that will present a timesheet on the Approve Timesheet page.
When managers select a specific location in Approve timesheets they will be shown:
1. All timesheets worked plus all unworked scheduled shifts (including discarded timesheets) plus all leave timesheets at the selected location, AND
2. All timesheets worked plus all unworked scheduled shifts (including discarded timesheets) plus all leave timesheets at other location(s) for borrowed team members who also have one of the selected locations as either their primary location or as one of the ‘works at’ location.
The reason Deputy will display timesheets from borrowed events linked to team members associated with the location is to allow the manager to:
- to understand why some overtime may have been paid
- understand why some overlap may not allow them to create or edit a timesheet time
- be aware that the team member has been borrowed. The manager may wish to provide input on the timesheets because they may pay them and need to know about the shifts.
Note: In the case that a leave timesheet for a team member from another location is displayed due to point 2 listed above then be aware that any manager can update any leave timesheet visible to them even if that team member hasn't got the same primary location as the one the manager who is viewing the leave timesheet manages.
Example:
- Jenny is assigned to Cafe A in Deputy and works regular shifts in that location but one day is borrowed to work a shift in Cafe B.
- When the Location manager in Cafe A views the Approves timesheets page they will be able to view and edit Jenny's timesheets from her worked and non-worked shifts in both Cafe A and Cafe B (plus any leave timesheets submitted).
- When the Location manager in Cafe B views the Approves timesheets page they will be able to only view and edit Jenny's timesheets from her worked and non-worked shifts in Cafe B (plus any leave timesheets submitted).