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Scheduling
Scheduling
For help with creating schedules, shift management, and your Deputy calendar.
+4
40 articles in this collection
Written by
Deputy Experience,
Imran Chowdhury,
Naveed Billah
and 4 others
Using the Stats Panel for smarter Scheduling
Creating an informed schedule with your data, using insights from our sales and labor costing graph.
Written by
Jackson Taylor
Updated over a week ago
Accruing Leave in Deputy
Leave accruals in Deputy means no more double-handling of leave details in multiple systems, providing a simple leave management experience.
Written by
Imran Chowdhury
Updated over a week ago
Site Scheduling
Manager's can now add individual addresses to areas within locations
Written by
Naveed Billah
Updated over a week ago
Scheduling Basics
Scheduling Team Members
This guide will walk you through the different features in the Deputy Scheduling tab.
Written by
Jake
Updated this week
Publishing Shifts
Publishing shifts is a confirmation of a schedule/roster and allows the shifts to appear for your employees.
Written by
Jake
Updated over a week ago
Break Planning
This guide shows how to schedule and customise meal and rest breaks.
Written by
Jake
Updated over a week ago
Shift Confirmation
This feature ensures that employee is informed about a shift assigned to them, and confirms that they are able to work it.
Written by
Jake
Updated over a week ago
Leave Balance
Export leave balance from selected payroll systems, and view accrued leave for an employee.
Written by
Jake
Updated over a week ago
How to Schedule Breaks
Break Planning allows you create dynamic breaks within your Schedules.
Written by
Jake
Updated over a week ago
Viewing Scheduled Meal and Rest Breaks
Written by
Jake
Updated over a week ago
Ways to Schedule Faster
Scheduling - Keyboard Shortcuts
Use your keyboard to schedule your employees even faster!
Written by
Jake
Updated over a week ago
Auto-Scheduling
Auto-Scheduling is a powerful tool that uses metrics and AI learning to create an entire schedule with a single click.
Written by
Jake
Updated over a week ago
Auto Fill Empty Shifts
This feature allows you to fill your empty shifts with employees without having to assign employees individually.
Written by
Jake
Updated over a week ago
Schedule Templates
Schedule Templates allow you to schedule your employees faster, using set schedules that you can create and edit.
Written by
Jake
Updated over a week ago
Copy and Import Shifts
Schedule faster and more efficiently.
Written by
Jake
Updated over a week ago
Clone Shifts
Cloning shifts allows you to create a number of empty shifts in just a few easy clicks.
Written by
Jake
Updated over a week ago
Bulk Updates
Bulk Updates allow you to make fast edits to a batch of schedule items.
Written by
Jake
Updated over a week ago
Filter Employees in Schedule by Training Module
This guide is to assist in speedier and accurate scheduling.
Written by
Jake
Updated over a week ago
Ensuring Preferred and Trained Employees are Selected
How to Use Preferred Employees when Scheduling
Selecting employees as preferred for a specific area ensures that those employees are scheduled in that work area.
Written by
Jake
Updated this week
Ensure an Employee is Recommended for a Shift
Use 5 factors such as training and availability to qualify employees as "Recommended" for shifts.
Written by
Tim O'Mahony
Updated over a week ago
Borrowing Employees from Other Locations
Borrowing employees from other locations gives you a wider pool of employees to select when filling in shifts.
Written by
Jake
Updated over a week ago
How to Change the Way You Schedule
How to Change Your Schedule Starting Day
Changing your schedule starting day allows you to customise your scheduling page.
Written by
Jake
Updated over a week ago
Enable 24-Hour Time
If you would prefer to see in 24-Hour format, this guide will show you how.
Written by
Jake
Updated over a week ago
Create Custom Public Holidays
This guide shows you how to set up and create custom public holidays.
Written by
Jake
Updated over a week ago
Enabling/Disabling Schedule Sharing
Schedule Sharing allows employees to see who else is working on any particular day.
Written by
Deputy Experience
Updated over a week ago
Manage Public Holidays
Public holidays are marked in your scheduling page, so you can schedule with public holidays in consideration.
Written by
Jake
Updated over a week ago
On-Costs
Written by
Jake
Updated over a week ago
Scheduling Tips
Schedule Filtering and Management
This guide outlines how to make efficient changes, manage, and bulk update with Schedule Filtering and hiding areas in your schedule.
Written by
Jake
Updated over a week ago
Color Coding
Color coding allows you to distinguish between areas easily.
Written by
Jake
Updated over a week ago
Send Email Notifications When an Employee is Late
Using Zapier, you can receive an email notification to alert you when an employee is late to clock on.
Written by
Jake
Updated over a week ago
Undo Schedule Items
This feature is useful when you need to revert your schedule, in-case of mistakes.
Written by
Jake
Updated over a week ago
Break Templates (U.S only)
Break Templates can be applied to comply with local labor and break laws.
Written by
Jake
Updated over a week ago
Different Ways to View Your Schedule
Viewing your schedule on your calendar applications
This guide shows you how to sync your Deputy schedule with calendars such as Google Calendar, iCal, or Outlook.
Written by
Jake
Updated over a week ago
How to Check Your Schedule
Check when you're working next using the web, mobile, and kiosk platforms.
Written by
Jake
Updated over a week ago
Change Employee Schedule View Permissions
This guide walks through the different views and permissions that you can set for your employees when viewing their shifts.
Written by
Jake
Updated over a week ago
Printing Your Schedule
You can now view your schedule in your calendar apps such as Google Calendar, Outlook or iCal, or even print as a CSV or a physical copy.
Written by
Jake
Updated over a week ago
Dynamic Ways for Employees to Find and Swap Shifts
Allow Employees to Swap Shifts
Allow employees to see other shifts and request a swap.
Written by
Jake
Updated over a week ago
Open Shifts
Open shifts are 'up-for-grabs', which allows employees to choose shifts that they can work.
Written by
Jake
Updated over a week ago
Finding a Replacement
This guide shows what to do when an employee cannot work their shift.
Written by
Jake
Updated over a week ago
Open Shifts with Approval
Use approvals for Open Shifts
Written by
Catherine Ververis
Updated over a week ago