Scheduling | Deputy Help Center

Scheduling

For help with creating schedules, shift management, and your Deputy calendar.

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38 articles in this collection
Written by Imran Chowdhury, Jake, Tim O'Mahony and 1 other

Accruing Leave in Deputy

Leave accruals in Deputy means no more double-handling of leave details in multiple systems, providing a simple leave management experience.

Written by Imran Chowdhury
Updated over a week ago

Scheduling Basics

Scheduling Team Members

This guide will walk you through the different features in the Deputy Scheduling tab.

Written by Jake
Updated over a week ago

Publishing Shifts

Publishing shifts is a confirmation of a schedule/roster and allows the shifts to appear for your employees.

Written by Jake
Updated over a week ago

Break Planning

This guide shows how to schedule and customise meal and rest breaks.

Written by Jake
Updated over a week ago

Leave Balance

This allows you to export leave balance from selected payroll systems, and how to view accrued leave for an employee.

Written by Jake
Updated over a week ago

Shift Confirmation

This feature ensures that employee is informed about a shift assigned to them, and confirms that they are able to work it.

Written by Jake
Updated over a week ago

What is the Graph?

This graph shows scheduling, sales, and labour costings when creating your schedule.

Written by Jake
Updated over a week ago

How to Schedule Breaks

Break Planning allows you create dynamic breaks within your Schedules.

Written by Jake
Updated over a week ago

Viewing Scheduled Meal and Rest Breaks

Written by Jake
Updated over a week ago

Ways to Schedule Faster

Scheduling - Keyboard Shortcuts

Use your keyboard to schedule your employees even faster!

Written by Jake
Updated over a week ago

Auto-Scheduling

Auto-Scheduling is a powerful tool that uses metrics and AI learning to create an entire schedule with a single click.

Written by Jake
Updated over a week ago

Auto Fill Empty Shifts

This feature allows you to fill your empty shifts with employees without having to assign employees individually.

Written by Jake
Updated over a week ago

Schedule Templates

Schedule Templates allow you to schedule your employees faster, using set schedules that you can create and edit.

Written by Jake
Updated over a week ago

Copy and Import Shifts

This allows you to schedule faster and more efficiently.

Written by Jake
Updated over a week ago

Clone Shifts

Cloning shifts allows you to create a number of empty shifts in just a few easy clicks.

Written by Jake
Updated over a week ago

Bulk Updates

Bulk Updates allow you to make fast edits to a batch of schedule items.

Written by Jake
Updated over a week ago

Filter Employees in Schedule by Training Module

This guide is to assist in speedier and accurate scheduling.

Written by Jake
Updated over a week ago

Ensuring Preferred and Trained Employees are Selected

How to Select Which Employees Are Preferred

Selecting preferred employees ensures that your best employees can be selected for shifts faster.

Written by Jake
Updated over a week ago

Ensure an Employee is Recommended for a Shift

How to use the 5 Factors of criteria (like training and availability) to qualify people as "Recommended" for shifts in Deputy.

Written by Tim O'Mahony
Updated over a week ago

Borrowing Employees from Other Locations

Borrowing employees from other locations gives you a wider pool of employees to select when filling in shifts.

Written by Jake
Updated over a week ago

How to Change the Way You Schedule

How to Change Your Schedule Starting Day

Changing your schedule starting day allows you to customise your scheduling page.

Written by Jake
Updated over a week ago

Enable 24-Hour Time

If you would prefer to see in 24-Hour format, this guide will show you how.

Written by Jake
Updated over a week ago

Create Custom Public Holidays

This guide shows you how to set up and create custom public holidays.

Written by Jake
Updated over a week ago

Enabling/Disabling Schedule Sharing

Schedule Sharing allows employees to see who else is working on any particular day.

Written by Sydnei Church Quijano
Updated over a week ago

Manage Public Holidays

Public holidays are marked in your scheduling page, so you can schedule with public holidays in consideration.

Written by Jake
Updated over a week ago

On-Costs

Written by Jake
Updated over a week ago

Scheduling Tips

Schedule Filtering and Management

This guide outlines how to make efficient changes, manage, and bulk update with Schedule Filtering and hiding areas in your schedule.

Written by Jake
Updated over a week ago

Color Coding

Color coding allows you to distinguish between areas easily.

Written by Jake
Updated over a week ago

Send Email Notifications When an Employee is Late

Using Zapier, you can receive an email notification to alert you when an employee is late to clock on.

Written by Jake
Updated over a week ago

Undo Schedule Items

This feature is useful when you need to revert your schedule, in-case of mistakes.

Written by Jake
Updated over a week ago

Break Templates (U.S only)

Break Templates can be applied to comply with local labor and break laws.

Written by Jake
Updated over a week ago

Different Ways to View Your Schedule

Viewing Your Schedule on Your Calendar Applications

This guide shows you how to sync your Deputy schedule with calendars such as Google Calendar, iCal, or Outlook.

Written by Jake
Updated over a week ago

How to Check Your Schedule

Check when you're working next using the web, mobile, and kiosk platforms.

Written by Jake
Updated over a week ago

Change Employee Schedule View Permissions

This guide walks through the different views and permissions that you can set for your employees when viewing their shifts.

Written by Jake
Updated over a week ago

Printing Your Schedule

You can now view your schedule in your calendar apps such as Google Calendar, Outlook or iCal, or even print as a CSV or a physical copy.

Written by Jake
Updated over a week ago

Dynamic Ways for Employees to Find and Swap Shifts

Allow Employees to Swap Shifts

This feature allows employees to see other shifts and request a swap.

Written by Jake
Updated over a week ago

Open Shifts

Open shifts are 'up-for-grabs', which allows employees to choose shifts that they can work.

Written by Jake
Updated over a week ago

Finding a Replacement

This guide shows what to do when an employee cannot work their shift.

Written by Jake
Updated over a week ago