Go to Deputy
All Collections
Scheduling
Scheduling
For help with creating schedules, shift management, and your Deputy calendar.
+2
38 articles in this collection
Written by
Jake,
Catherine Ververis,
Tim O'Mahony
and 2 others
Scheduling Basics
Scheduling Team Members
This guide will give you an overview of the different features in the Deputy Schedule tab.
Written by
Jake
Updated over a week ago
Create shifts
Written by
Lisa Kirby
Updated over a week ago
Publish Shifts
Publishing shifts is a confirmation of a schedule and allows the shifts to appear for your team members.
Written by
Jake
Updated over a week ago
Break Planning
This guide shows how to schedule and customise meal and rest breaks.
Written by
Jake
Updated over a week ago
Shift Confirmation
Ensure that team members are informed about a shift assigned to them and confirm that they are able to work it.
Written by
Jake
Updated over a week ago
Ways to Schedule Faster
Scheduling - Keyboard Shortcuts
Use your keyboard to schedule your employees even faster!
Written by
Jake
Updated over a week ago
Auto-Scheduling
Auto-Scheduling is a powerful tool that uses metrics and AI learning to create an entire schedule with a single click.
Written by
Jake
Updated over a week ago
Time off on Weekly Area View of Schedule
View staff’s leave and unavailability on weekly and 2-weekly schedule view.
D
Written by
Dina Debas
Updated over a week ago
Auto Fill Empty Shifts
This feature allows you to fill your empty shifts with employees without having to assign employees individually.
Written by
Jake
Updated over a week ago
Schedule Templates
Schedule Templates allow you to schedule your team members faster, using set schedules that you can create and edit.
Written by
Jake
Updated over a week ago
Simple Staff Coverage Planner
Easily set shift count requirements to determine coverage whilst scheduling (in weekly area views).
D
Written by
Dina Debas
Updated over a week ago
Copy Shifts
Schedule faster and more efficiently
Written by
Jake
Updated over a week ago
Clone Shifts
Cloning shifts allows you to create a number of open or empty shifts in just a few easy clicks.
Written by
Jake
Updated over a week ago
Bulk Shift Updates on the Schedule
Bulk Updates allow you to make fast edits to a batch of schedule items.
Written by
Jake
Updated over a week ago
Filter Employees in Schedule by Training Module
This guide is to assist in speedier and accurate scheduling.
Written by
Jake
Updated over a week ago
Ensuring Preferred and Trained Employees are Selected
How to Use Preferred Team Members when Scheduling
Selecting team members as preferred for a specific area ensures that those team members are scheduled in that work area.
Written by
Jake
Updated over a week ago
Ensure a Team Member is Recommended for a Shift
Use 5 factors such as training and availability to qualify team members as "Recommended" for shifts.
Written by
Tim O'Mahony
Updated over a week ago
Borrowing team members from other Locations
Borrowing team members from other locations gives managers a wider pool to select from when filling shifts.
Written by
Jake
Updated this week
How to Change the Way You Schedule
How to change your schedule starting day
Changing your schedule starting day allows you to customise your scheduling page for each location.
Written by
Jake
Updated over a week ago
Enable 24-Hour Time
If you would prefer to see in 24-Hour format, this guide will show you how.
Written by
Jake
Updated over a week ago
Manage Public Holidays
Public holidays are set in your scheduling page, so you can schedule with public holidays in consideration and apply correct pay rates.
Written by
Jake
Updated over a week ago
On-Costs
Written by
Jake
Updated over a week ago
Scheduling Tips
Setting Up On-Call Shifts as Non-Worked Type Areas
Use non-worked type areas to schedule team members for on call shifts
Written by
Lisa Kirby
Updated over a week ago
Non-worked Type Areas
Managers can schedule shifts where the time will not be included when calculating the total time worked or overtime rates.
Written by
Catherine Ververis
Updated over a week ago
Setting up Sleepover Shifts as Non-worked Type Areas (AU)
Approve sleepover shifts with correct pay with one click
Written by
Lisa Kirby
Updated over a week ago
Schedule Filtering and Management
This guide outlines how to make efficient changes, manage, and bulk update with Schedule Filtering and hiding areas in your schedule.
Written by
Jake
Updated over a week ago
Color Coding
Color coding allows you to distinguish between areas easily.
Written by
Jake
Updated over a week ago
Send Email Notifications When an Employee is Late
Using Zapier, you can receive an email notification to alert you when an employee is late to clock on.
Written by
Jake
Updated over a week ago
Undo Schedule Items
This feature is useful when you need to revert your schedule, in-case of mistakes.
Written by
Jake
Updated over a week ago
Break Templates (U.S only)
Break Templates can be applied to comply with local labor and break laws.
Written by
Jake
Updated over a week ago
Different Ways to View Your Schedule
Syncing Your Deputy Schedule With Your Own Calendar Application
You can add your Deputy shifts to your own personal calendar such as Google Calendar, Apple Calendar, or Microsoft Outlook.
Written by
Jake
Updated over a week ago
Change Employee Schedule View Permissions
Managers can set permissions that determine whether co-workers can view each other's shifts.
Written by
Jake
Updated over a week ago
How to Check Your Schedule
Check when you're working next using the web, mobile, and kiosk platforms.
Written by
Jake
Updated over a week ago
Print or Export Your Schedule From Deputy
A summary of all the different formats you can print or export your schedule in
Written by
Jake
Updated over a week ago
Dynamic Ways for Employees to Find and Swap Shifts
Allow Team Members to Swap or Offer Shifts
Allow team members to see other's shifts and request a swap or offer a shift to a co-worker.
Written by
Jake
Updated over a week ago
Open Shifts
Open shifts are 'up-for-grabs', which allows team members to choose shifts that they can work.
Written by
Jake
Updated over a week ago
Finding a Replacement
This guide shows what to do when an employee cannot work their shift.
Written by
Jake
Updated over a week ago
Open Shifts with Approval
Use approvals for Open Shifts
Written by
Catherine Ververis
Updated over a week ago