Scheduling | Deputy Help Center

Scheduling Basics

Scheduling Team Members

This guide will walk you through the different features in the Deputy Scheduling tab.

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Updated over a week ago

Publishing Shifts

Publishing shifts is a confirmation of a schedule/roster and allows the shifts to appear for your employees.

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Break Planning

This guide shows how to schedule and customise meal and rest breaks.

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Leave Balance

This allows you to export leave balance from selected payroll systems, and how to view accrued leave for an employee.

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Shift Confirmation

This feature ensures that employee is informed about a shift assigned to them, and confirms that they are able to work it.

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What is the Graph?

This graph shows scheduling, sales, and labour costings when creating your schedule.

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How to Schedule Breaks

Break Planning allows you create dynamic breaks within your Schedules.

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Viewing Scheduled Meal and Rest Breaks

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Ways to Schedule Faster

Scheduling - Keyboard Shortcuts

Use your keyboard to schedule your employees even faster!

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Auto-Scheduling

Auto-Scheduling is a powerful tool that uses metrics and AI learning to create an entire schedule with a single click.

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Auto Fill Empty Shifts

This feature allows you to fill your empty shifts with employees without having to assign employees individually.

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Schedule Templates

Schedule Templates allow you to schedule your employees faster, using set schedules that you can create and edit.

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Copy and Import Shifts

This allows you to schedule faster and more efficiently.

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Clone Shifts

Cloning shifts allows you to create a number of empty shifts in just a few easy clicks.

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Bulk Updates

Bulk Updates allow you to make fast edits to a batch of schedule items.

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Filter Employees in Schedule by Training Module

This guide is to assist in speedier and accurate scheduling.

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Ensuring Preferred and Trained Employees are Selected

How to Select Which Employees Are Preferred

Selecting preferred employees ensures that your best employees can be selected for shifts faster.

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How Do I Ensure an Employee is Recommended for a Shift?

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Borrowing Employees from Other Locations

Borrowing employees from other locations gives you a wider pool of employees to select when filling in shifts.

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How to Change the Way You Schedule

How to Change Your Schedule Starting Day

Changing your schedule starting day allows you to customise your scheduling page.

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Enable 24-Hour Time

If you would prefer to see in 24-Hour format, this guide will show you how.

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Create Custom Public Holidays

This guide shows you how to set up and create custom public holidays.

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Enabling/Disabling Schedule Sharing

Schedule Sharing allows employees to see who else is working on any particular day.

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Manage Public Holidays

Public holidays are marked in your scheduling page, so you can schedule with public holidays in consideration.

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On-Costs

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Scheduling Tips

Schedule Filtering and Management

This guide outlines how to make efficient changes, manage, and bulk update with Schedule Filtering and hiding areas in your schedule.

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Color Coding

Color coding allows you to distinguish between areas easily.

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Send Email Notifications When an Employee is Late

Using Zapier, you can receive an email notification to alert you when an employee is late to clock on.

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Undo Schedule Items

This feature is useful when you need to revert your schedule, in-case of mistakes.

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Break Templates (U.S only)

Break Templates can be applied to comply with local labor and break laws.

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Different Ways to View Your Schedule

Viewing Your Schedule on Your Calendar Applications

This guide shows you how to sync your Deputy schedule with calendars such as Google Calendar, iCal, or Outlook.

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How to Check Your Schedule

Check when you're working next using the web, mobile, and kiosk platforms.

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Change Employee Schedule View Permissions

This guide walks through the different views and permissions that you can set for your employees when viewing their shifts.

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Printing Your Schedule

You can now view your schedule in your calendar apps such as Google Calendar, Outlook or iCal, or even print as a CSV or a physical copy.

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Dynamic Ways for Employees to Find and Swap Shifts

Allow Employees to Swap Shifts

This feature allows employees to see other shifts and request a swap.

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Open Shifts

Open shifts are 'up-for-grabs', which allows employees to choose shifts that they can work.

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Finding a Replacement

This guide shows what to do when an employee cannot work their shift.

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Updated over a week ago