Timesheets

What are timesheets and how are they created? These guides outline the different functions and features of Deputy timesheets.

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29 articles in this collection
Written by Deputy Experience, Derek Jones, Jake and 5 others

Timesheet Basics

Timesheets 101

This guide is a general overview of the timesheets function in Deputy.

Written by Jake
Updated over a week ago

Timesheet History

This function allows you to see any changes made to a particular timesheet, and who made those changes.

Written by Jake
Updated over a week ago

Selecting Date Ranges

This feature allows you to view your data in your specified intervals.

Written by Jake
Updated over a week ago

Shift Questions

Shift questions (custom timesheet fields) allows you to create and customise fields within your employee's timesheets.

Written by Jake
Updated over a week ago

Paid Breaks

We've introduced paid breaks as a feature to comply with work laws.

Written by Jake
Updated over a week ago

Amending Rates for Partial Day Public Holiday

Written by Adrian Abdipranoto
Updated over a week ago

Shift Questions

Require a Pre-Shift Health Check or hygiene check list before or during a shift, and track shift details such as travel miles or tasks.

Written by Lori Ghezzi
Updated over a week ago

Syncing Timesheets between your Point of Sale, Deputy, and Payroll Provider

Learn how to sync timesheets from your Point of Sale into Deputy for review and approval, and out to your payroll provider for payment

Written by Brandon Hulme
Updated over a week ago

How to Enter Sick Leave for a Partial Sick Day

How to manage leave and timesheets when an employee goes home sick during their shift

Written by Lisa Kirby
Updated over a week ago

Disable or Enable Smartphone Clock In/Out

This option allows you enable or restrict employees from clocking in/out via their smartphone.

Written by Jake
Updated over a week ago

Timesheet Approval

Approve/Unapprove Time and/or Pay

This guide shows you where to unapprove or approve time/pay within an employee's timesheet.

Written by Jake
Updated over a week ago

Approving Timesheets

Approving Timesheets allows you to confirm the shift's details before you can export to your payroll service.

Written by Jake
Updated over a week ago

Recalculating approved timesheets

Ensure correct pay by automatically recalculating timesheets when making timesheet modifications

Written by Jack Dinh
Updated over a week ago

Comparing Clocked vs. Approved Times

This allows you to audit start/end times, and to see if anyone has edited times after approval vs when an employee clocked on/off.

Written by Jake
Updated over a week ago

Journaling

Journals allow you evaluate and add notes to an employee's shift after they end their shift.

Written by Jake
Updated over a week ago

Timesheet Export

Exporting to CloudPayroll / iPayroll

Upload Deputy timesheets with awards and leave into CloudPayroll / iPayroll

Written by Jack Dinh
Updated over a week ago

Exporting Timesheets

Basic timesheet exporting and the formats/payroll systems that Deputy exports to.

Written by Jake
Updated over a week ago

Edit Timesheet Export Codes

This article will guide you through how to edit timesheet export codes.

Written by Jake
Updated over a week ago

Submitting Timesheets

How to Start and End Your Shift

Clock on and off for scheduled and non-scheduled shifts via Deputy web, mobile apps, Kiosk or Apple watch, or SMS

Written by Jake
Updated over a week ago

How to Start and End Your Break

Clocking on and off for scheduled and non scheduled breaks via Deputy web, mobile apps, Kiosk or Apple watch

Written by Jake
Updated over a week ago

Bulk Upload Timesheets

A useful workflow to quickly pay your team for non-normal work days such as public holidays or company training days

Written by Lisa Kirby
Updated over a week ago

What to Do When An Employee Forgets to Clock On/Off

Written by Jake
Updated over a week ago

Clocking On/Off via SMS

Clocking On/Off via SMS is one of the many ways of starting and ending your shift.

Written by Jake
Updated over a week ago

What to Do When an Employee Forgets to Start/End Their Shift

This guide shows you what you can do if an employee forgets to start or stop their shift.

Written by Jake
Updated over a week ago

Rounding Timesheets

This allows you to create uniformity between timesheets, if necessary.

Written by Jake
Updated over a week ago

Enable/Disable Allowing Team Members to Create or Edit Their Own Timesheets

This setting allows or blocks team members from creating or editing their own timesheets.

Written by Jake
Updated over a week ago

Shift Engagement

Shift Engagement

A simple way to capture team member sentiment & stay on top of team morale

Written by Derek Jones
Updated over a week ago

Troubleshooting

Time Sheet approval Failed. Selected time sheet must not overlap an existing one of the same employee

Written by Deputy Experience
Updated over a week ago

When Approving Timesheets, Selected One Location To View But Can See Timesheets For All Locations

Written by Deputy Experience
Updated over a week ago