This article is written for managers who would like to apply settings in Deputy that allow them to be notified when team members clock in, clock out, start or end breaks in locations other than the location they are scheduled to work.
Before we begin, ensure you are logged into Deputy as a system administrator or location manager.
This article will cover:
Setting Up an Alert for Clocking Far Away From Location
To set up an alert to let you know when team members have clocked on or off from their shift or break too far from their scheduled shift location please go to Locations and click on Edit Settings for the location you wish to configure.
On the Notifications and integrations tab, select the check box for Deputy Extensions and tap on Continue.
In the search bar type "Clocking Far Away from Location" and click Activate to configure the settings.
Enter the distance away from the work location that you will allow team members to clock on. You can also turn on or off the following options:
Exclude applying this rule to clocking in and out via Kiosk Timesheets
Apply the rule to all locations in your organisation (if you leave this OFF it will only apply to the location you selected)
Click on Save when you are finished setting up the rule.
To change the parameters of this rule later or disable it just click on Edit, make the required changes and click on Save.
Protip: If you have work areas within your organisation that have a different physical address to your main location you can still use the 'Clocking Far Away from Location' alerts when using Site Scheduling.
Receiving Clocking Far Away Notifications
As a manager, you will receive push alerts on your mobile device or notifications via web app when team members at your location clock in far away from their scheduled shift.
An example of the push notification on a manager's mobile device:
An example of a web app notification, displayed under the bell icon.
Clocking Far Away Warnings on Timesheets
If a team member has clocked on or off away from the scheduled work location you will see an alert on the corresponding timesheet.
In the timesheet below you can see the triangular warning icon next to Tuesday's timesheet. When you click on it to select it you can see the warning "has geocode outside boundaries" which indicates the team member has a clocking event outside the set parameters for that location.
When you review the map for this shift location you can see the scheduled shift location is represented by a red pin. When you click on the other coloured pin the details of the team member's clocking activity is displayed.
In this example below, the green pin shows the team member clocked on away from the location represented by the red pin.