The new employee profile offers a more streamlined experience when adding or updating employee details. The new layout makes it faster to find the employee information you need, with a larger modal, grouped tabs and an overall more intuitive experience for managers.

We will be rolling out the changes to Deputy Scheduling, Time & Attendance, Premium accounts from July to September 2021 so we’d like to show you the changes you will see and just how it simplifies how you manage your employee information in Deputy.

As the new employee profile view is currently in Beta, we would love to hear any thoughts or feedback you may have via this form.

Before we begin, ensure you are logged into Deputy as a Location Manager or System Administrator.

What’s New?

The employee profile is still the place to go to view and edit all your information on your employees but we’ve streamlined the number of tabs you need to click on to see and edit information.

We’ve grouped the tabs into categories on the left-hand side of the screen that make it faster to find the information you are looking for.

When you open the tabs, the pages are much more organised with a clean new look to clearly display the information you need to find.

It's also packed with some new features!

  • Pay by area: pay your staff different rates for higher duties, like working in a specific area or with hazardous equipment

  • Agreed hours & overtime: do you want your staff's overtime period to be calculated over a 2 or 4-week period? now you can! For example, Emma's agreed hours are 45 hours for two weeks, therefore she will be paid overtime when she exceeds 45 hours within a two week period.

  • Regular working hours (next month): do you have staff who work the same days and time every week? set up their working hours so you can auto-schedule them each week

  • Request documents (Australia only): managers can now request documents during the onboarding process, things like certifications, licences, signed contracts etc. You won’t be able to upload a document to send to new hires (yet) - coming later this year.

Where do I find my employee information in the New Employee Profile?

As always, you can find your employee information under the People tab

Here’s a quick cheat sheet on where to find all your employee information in the new Employee Profile:


Will all Deputy accounts see the new employee profile?

Yes, by the end of July all Deputy Scheduling, Time & Attendance, Premium accounts will have the new employee profile.

Why I can’t see the new employee profile?

The new experience will be available to all the users as the rollout progresses. You’re not required to take any actions.

Will I be able to opt-out of the new experience?

No, once you’re using the new employee profile you won’t be able to switch back to the old experience. We always want to offer the best Deputy experience and that’s why we’ve given it a fresh new look.

Has anything changed regarding the process to add new team members?

No, the process to add new team members remains mostly the same. Please read this step by step guide on adding team members if you need more information.

Known Issues:

Fixes for the below issues are on the way:

  • Adding leave entitlements - you might notice nothing comes up when you search to add new leave entitlements. A workaround for now is to use Bulk Actions via the People tab

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