In response to the volume of Australians who have been, or who will be  impacted by the COVID-19 pandemic the Australian Government has announced its $130 billion ‘JobKeeper’ stimulus package.

In this article you will learn:

  • What is JobKeeper
  • How to quickly identify eligible employees
  • How to clearly communicate with employees about eligibility
  • Resources for Customers using Xero

What is JobKeeper?

In response to the estimated 6 million Australians who have been or who will be financially impacted by the COVID-19 pandemic in the coming weeks and months, the Australian Government has announced its $130 billion ‘JobKeeper’ stimulus package.

Through the JobKeeper scheme, businesses that have been significantly impacted by the coronavirus outbreak will be able to continue paying their employees with financial assistance from the Government, to help keep as many people in their jobs as possible throughout this time of crisis. 

The Government has provided criteria for determining if a business is eligible for the payment, and which employees will qualify as eligible to receive the payment.

You can find information on the ATO website, and we’ve done a quick breakdown, including an outline of how Deputy can help you quickly determine which employees may be eligible.

Quickly Identify Eligible Employees

In Deputy, the JobKeeper report generates a centralised list of all potentially eligible employees in seconds. This report is already in your account, and can be found under ‘Employee Details’ in the Reports tab.

Run the report to view currently active employees. This view includes :

ALL ACTIVE EMPLOYEES, WHO:

  • Are at least 16 years of age
  • Full Time/Part Time: Were employed before 1 March 2020
  • Casual: were employed before 1 March 2019

ALSO INCLUDING:

  • Employees with no pay rates set up
  • Employees with no date of birth set


Run the report to view employees terminated after March 1, 2020.

ALL EMPLOYEES TERMINATED AFTER 1 MARCH 2020, WHO:

  • Are at least 16 years of age
  • Full Time/Part Time: Were employed before 1 March 2020
  • Casual: were employed before 1 March 2019

ALSO INCLUDING:

  • Employees with no pay rates set up
  • Employees with no date of birth set

By having other important data such as the base rate of pay, the report can help identify who you may be able to retain and potentially rehire, and also help indicate where you may be able to make more efficient rostering decisions in the current climate. 

Once you know which employees will be eligible to receive the JobKeeper subsidy, you will need to notify them that they are receiving the JobKeeper payment, and make them aware of their obligations as in the suggested template below.

Clearly Communicate with Employees About Eligibility 


To make it easier to get in touch with the eligible employees and make sure no one gets missed, you can send a message out to all eligible employees straight from the JobKeeper report. 

Pro Tip: Require employees to confirm they have read the posting by toggling on the 'Require confirmation from all readers'. 


Example Communication Template for Eligible Employees

Hey team,

You have qualified as eligible to receive payment under the Government JobKeeper scheme. This means your pay is now being subsidised to the amount of $1500 by the Australian Government. 

There are a couple of things you may need to action:

  1. If we are not your primary employer, and you are currently receiving the JobKeeper payment at another place of employment, please let me know immediately. The JobKeeper payment is only available for one place of employment. 
  2. If you are currently receiving or have applied for an income support payment, you will need to notify Services Australia of your new income.
  3. If you are not an Australian citizen, please notify me immediately of your current visa status.

Let me know if you have any further questions.
Name

Resources

Customers Using Xero 

Should perform a 'Sync with Xero' to ensure inclusion of appropriate employees within the report. 

To sync go 'People' and select all employees, then select 'Bulk Actions' to reveal the drop down. Xero customers will select 'Sync with Xero' and then 'Refresh the mapping of employees between Deputy and Xero'.

Pro Tip: select 'Also show'  and tick the 'Pause Rates' option to include pay rates in this view which are updated to reflect the date of the last sync with Xero.

For more information and resources check out our blog, Applying for JobKeeper Made Easier with Deputy.

ATO
Treasury
Australian Government


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