The employee sync integration will pull employee data from your ADP WFN account and sync it into your Deputy account.

Getting Starting

Ensure your ADP account is connected to Deputy. For more information about connecting Deputy and ADP Workforce Now through the connector, check out our help guide here:

How to setup the Deputy + ADP Workforce Now Integration in your Deputy account

Enable ADP to Deputy Employee Sync

  • Select a location you would like to sync your employees to and click "edit settings."

Navigate to the Integrations tab, select 'ADP WFN,' then click continue.

Now search for the 'New Worker > Sync to Deputy' under ADP WFN and select 'Activate'.

Here you can customize the details of the sync. 

This includes:

Regular Pay Type:

  • All Regular Pay Types
  • Only Hourly Employees
  • Only Salary Employees
  • Only Daily Employees

Pay Frequency:

  • All pay frequency types
  • Weekly
  • Biweekly
  • SemiMonthly
  • Monthly
  • Daily
  • Every 2.6 weeks
  • Every 4 Weeks
  • Every 5.2 weeks

Send email invites to newly created employees:

  • Yes/No toggle

Turn it on for all locations:

  • Yes/No toggle

When you are satisfied with your preferences, click Save.

Important Note: After you save the integration, you must click the "Run Now" button to initiate the first sync of employee data. If you do not click this button, the sync will not run on an ongoing basis.

Data Fields

The following fields will be pulled into your Deputy account from ADP:

     1. First Name
     2. Last Name
     3. Work Email
     4. Mobile
     5. Primary Address
     6. Birth Date
     7. Work Location
     8. Hire Date
     9. File Number
     10. AOID
     11. Pay Rate Type (Hour or Salary)
     12. Pay Rate Amount ($/hour or annual salary)

Data Sync Frequency

The Employee Sync will check every 15 minutes for any employee data updates coming from your ADP account. If any updates are found, the data will be synced into your Deputy account.

Please Note: While all other employee details dynamically update, Pay Type is unique, in that it is a one-time sync from ADP WFN to Deputy. Upon sync, an Employment Term is generated in Deputy based on the information found in ADP for the employee. After the Employment Term is generated, and the employee is using Deputy, ADP stops communicating employee pay details to Deputy. 

This means that, for example, if an employee who is already using Deputy gets a pay raise, and their pay is changed in ADP, this change will not be reflected in Deputy. Pay rates must be adjusted in both ADP, and the Employment Term in Deputy. 

Employee:Location Matching Logic

The employee sync will assign employees to the Deputy location(s) which match exactly with the employee's location in ADP, based on the location name. The following scenarios will apply:

1. Single location in Deputy, single location in ADP

     All employees in ADP pull into one location in Deputy

2. Single location in Deputy, multiple locations in ADP

     All employees in ADP pull into one location in deputy

3. Multiple locations in Deputy, multiple locations in ADP

     All employees in ADP pull into a location in Deputy

If employee is in multiple locations in ADP, we will try to match based on the name of the location and assign that employee to all found locations in Deputy.

If employee is in one location in ADP, we will import that employee into the matching location.

If in any case an employee in ADP cannot be matched to a location in Deputy, we will assign that employee to the first created location in Deputy (the Location record ID = 1), or the Deputy location in which the employee sync was run.

If an employee is assigned a location in ADP which does not exist in Deputy when the employee is first synced, but the location is later created in Deputy, the employee will be associated to those matching locations once the employee sync runs again.

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