This article is for Enterprise only. If you are using Deputy Premium, check out our article on how to Manage Public Holidays.
In the Enterprise tab, choose Public Holidays.
Viewing and Editing a Public Holiday
“View” (magnifying glass) allows you to see the details of a Public Holiday.
"Edit" (pencil and pad) allows you to immediately edit a Public Holiday.
Public Holidays are used to pay employees applicable holiday rates as outlined in their Employment Term. The Public Holidays that you create will also show on the scheduling page.
Viewing a Public Holiday
In View, you can do the following:
View the holiday details
Edit the current holiday
Duplicate the holiday
Delete the holiday entry
Add a comment
Duplicating a holiday can make it easier to add multiple holidays if they're similar in type, but may possess one slight difference such as the day of the year.
Adding a comment will be helpful if there are additional details that you would like to add to the holiday.
Exporting Public Holidays (PDF & CSV)
For reporting purposes, you have the options of exporting Public Holidays to PDF or CSV (bottom right of screen). By default, all Public Holidays will export but you can filter to more specific holidays by adding a keyword search.
Creating a New Public Holiday
You should see a list of Public Holidays that already exist in Deputy. If you need a Public Holiday that is not on this list, you can make a new one.
To do this, click "New Public Holiday".
New Public Holiday Template
Here, you will see parameters to create a Public Holiday.
We will go through each field one by one to create a Public Holiday.
Here is where you can name the Public Holiday.
For this example, we will create a holiday for New Year's Day.
You can select the day, month, and year of the upcoming Public Holiday here. This may or may not be the same date each year moving forward, depending on how the holiday occurs. New Year's Eve occurs on the last day of the year, every year. But Labor Day in the US is always observed on the first Monday of September.
Annual holidays can occur in 2 ways:
Date specific (New Year's)
Day specific (Labor Day)
We will discuss best practices for date and day specific holidays next.
Repeat Occurrences (Date Specific)
For date specific holidays, the holiday will fall on the same date year after year.
Deputy has made it easy for you to schedule repeat occurrences. To establish yearly holidays, select "Yearly" under Repeats and "Never" under Ends.
Repeat Occurrences (Day Specific)
For day specific holidays, the holiday will occur yearly but based on a day of the month rather than a date. There are 2 ways to create day specifics holidays in Deputy.
A holiday that occurs every 52 weeks
A holiday that occurs every 12 months
As indicated in the images below, the 52 week and the 12 month cycle result in the same holiday day for 2020.
Public Holiday Department Selection
Deputy allows you to select if a holiday is relevant only to some or all departments in your organization.
Some companies have offices across the globe where only certain holidays are observed.
Please note: If you do not select any departments, the holiday will apply to all locations and departments in the company. By selecting one or more departments, the holiday will only apply to those selected.
Saving your Holiday
When you’re finished creating a holiday, you can save your work or get started adding another holiday by choosing Save & Duplicate.