Leave can be placed partway through a day by an employee, even if they have a scheduled shift on that day. 

Partial Day Leave works by allowing employers and employees to add two overlapping events to an employee shift and gives the employer or manager more options when dealing with these specific scenarios.

Partial Day Leave affects one of the following:

  • Employee already has a shift scheduled and applies for leave that occurs partway through the shift

  • Employer/manager schedules an employee whose leave occurs partway through the shift

In either case, whichever item is created second will appear on top when viewing via the schedule day view.

Applying for Partial Day Leave

As an employee, you can select the hours in which your leave application applies. To do this, apply for leave for a particular day and uncheck the 'Start of Day' and 'End of Day' checkboxes'.

Enter the start and end time for the applied leave.

If you have shifts scheduled during the period of leave, they will be displayed as such.

After you have done this, select the leave type, include a comment and the manager you would like to notify. When you have done this, click 'Add'.

Approving/Declining Partial Day Leave

As the manager receiving the leave request, you can approve or decline the leave application.

In the leave application box, first select 'Approve Leave' or 'Decline Leave'.

If you accept the leave application and the period applied for clashes with a shift, that particular shift will be displayed, with three options:

  • Make Open

  • Remove [employee] from shift

  • Keep Simon in Shifts

You can select any of these depending on your preference.

Now confirm the details of the leave application, including the leave type, and the date and time of the leave period and click 'Approve and Notify Employee'.

Viewing Partial Day Leave

To view approved partial day leave on the Schedule, head to the Schedule tab and change the view to the Employee Daily View.

Here, you can see employees with leave requests for that day. If the approved leave is for the entire day, the entire day will be marked. However, if the leave only applies to a number of hours in that particular day, only that specific time frame will be marked.

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