Overview

You can limit scheduling employees in the following ways:

  • Maximum Hours per Shift
  • Maximum Hours per Week
  • Maximum Days per Week
  • Maximum Hours per Day
  • Minimum Overnight Hours between Shifts

How Stress Profiles work for Schedulers

  1. Deputy will alert the Scheduler if a shift is filled in a way that exceeds a stress profile
  2. Managers can override these alerts (if permission is enabled in Enterprise > Access Levels & Permissions)
  3. Any shift that exceeds a Stress Profile will not be saved to a template or copied over to future weeks

How Stress Profiles work for Employees

  1. Deputy will not allow an employee to see an open shift that would put them in violation of their stress profile
  2. Deputy will not allow employees to see colleagues with which they could swap or offer shifts if it would put them in excess of their stress profile
  3. Deputy will not auto-schedule people in a way that would violate their stress profile

Creating a Stress Profile

Once created, Stress Profiles are added to each applicable Employee Profile.

While they can be overridden at the discretion of your organization's schedule maker, Stress Profiles are an important tool in limiting employee hours while creating your schedule.

Note: Stress Profiles only limit the hours that employees are scheduled. They are unrelated to overtime rates, and do not prevent the employee from working longer than scheduled.

Go to the Enterprise tab to view Stress Profiles

Click on Stress Profiles in Employee Setup

You should see a list of Stress Profiles that already exist in Deputy. Click the magnifying glass to view the rules of a Stress Profile. If you need a Stress Profile that is not on this list, then you can make a new one.

To do this, click "New Stress Profile."

New Stress Profile Template

Here, you will see all of the required parameters of a stress profile.

For this example, we'll go through each field one by one to create a Stress Profile for part-time employees whose schedule should not exceed 20 hours per week. That will be the primary purpose of this Stress Profile, but you can combine limits to further tailor Stress Profiles. To demonstrate this, we will also limit work to 4 days per week, and 8 hours per shift per day, with at least 12 hours between any two shifts.

Name

Give your Stress Profile a name, but don't get too creative. You should be able to see a Stress Profile's name, and know exactly what it does. For this example, this profile is for an employee who works no more than 20 hours per week.

Maximum Hours per Shift

A shift is a timeframe in which work needs to be done in an area. Shifts can be as short or long as you need them to be, but local laws may require a specific limit. If you need to limit how long employees with this Stress Profile can be scheduled within a given shift, enter that number here.

Maximum Hours per Week

There are multiple reasons for limiting weekly work hours, like avoiding overtime pay. This number is applied to the total hours in the calendar week, based on what day your week starts with in Deputy. To learn how to view or change this day, check out our article How to Change Your Schedule Starting Day.

Maximum Days per Week

This field allows you to decide how many days per week this type of employee should work. 5 days per week is typical, but employees with this Stress Profile may need to be able to work more or less than that. For this example, this type of part-time employee shouldn't work more than four days in a week, based on when the schedule week starts.

Maximum Hours per Day

This ensures that employees with this Stress Profile aren't scheduled for more than 8 hours whithin any 24 hour period, not calendar day (midnight to midnight).

Minimum Hours between Shifts (Overnight)

Make sure your employees get rest between shifts by setting the minimum hours between the end of the first shift, and the beginning of the next.

Note: This only applies if the first shift ends after 7pm on the first day, and the next shift starts before 9am of the next calendar day.

Applying Stress Profiles to Employees

You can apply a Stress Profile to an employee in their Employee Profile. You can view and edit Employee Profiles in the People tab, or the Enterprise tab.

People Tab

Click on the People tab.

Click Options > Edit to edit the Employee Profile

Enterprise Tab

Click Enterprise

Click People under Employee Setup

Click the Edit pencil next to the employee to edit the Employee Profile.

Employee Profile

Now that you are in the Employee Profile, you will see information about the employee, including contact information, and access level. You can apply Stress Profiles in Applications.

Click Applications.

Choose from a list of all the Stress Profiles Available in your organization.

This applies the Stress Profile to the Employee Profile. Deputy will now alert the schedule maker should they schedule this employee outside of this Stress Profile.

How it Works

When scheduling an Employee, Deputy will warn you if any shift is not in accordance with their Stress Profile. You can still choose to schedule the Employee this way by clicking OK. The Stress Profile is only a guideline.

Custom Stress Profiles and Labor Laws

Labor laws can be complex, and scheduling in accordance to them can take a lot of time. Deputy can build custom Stress Profiles for Enterprise Customers to help with these complexities. If your organization needs to stay compliant with complex labor laws while scheduling, and need custom stress profiles to achieve this, contact your Deputy Account Manager for more information.

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