There are two types of breaks in Deputy:

  • Lunch (unpaid)

  • Rest Breaks (unpaid)

Note that your organisation may have renamed your breaks to another name to align more with what your organisation calls its breaks.

When you open your shift details you will be able to see what breaks have been designated for your shift.

It's also possible for managers to schedule these breaks to be taken at particular times during your shift. Break planning in this way allows your employer to manage multiple team members breaks during a shift and ensure adequate coverage in the schedule.

This guide will cover:


Taking an unscheduled break

An unscheduled break is a break you've been designated to take but without an assigned time to take it.

You can see whether your manager has assigned a time for you to take your break by clicking on either the clock icon (for a current shift) or on Upcoming shifts (for future shifts) and then tapping on Breaks.

Tap on the break that has been assigned and you can see that a break duration has been set but no start or finish time has been assigned.

After you have started your shift and are you ready to take a break (without an assigned time) then tap on Start Break. On the next screen tap on which break you are taking and tap Start Break.

Once your break is over just click End Break to resume your shift.

If your manager has enabled a setting to ensure you don't finish your break early then you won't be able to end a break until the full time allocated to the break has elapsed and you will see the below message.

If you have a second break available to you for the shift you can start and stop that break in the same way as described above.


Taking a scheduled break

A scheduled break is a break you've been designated to take at an assigned time. Your manager might schedule breaks to ensure your workplace has sufficient coverage when multiple team members are taking breaks throughout the shift.

You can see what time your manager has assigned for you to take your break by clicking on either the clock icon (for a current shift) or on Upcoming shifts (for future shifts) and then tapping on Breaks.

Tap on the break that has been assigned and you can see the start and finish time for your break(s) have been assigned. In the example below the paid break has already been started and 5 mins have elapsed.

After you have started your shift and it is time to take a break then tap on Start Break.

Once your break is over just click End Break to resume your shift.

If your manager has enabled a setting to ensure you don't finish your break early then you won't be able to end a break until the full time allocated to the break has elapsed and you will see the below message.


Different ways to start and end a break

The above examples show how to start and end break on the Deputy iOS mobile app but it's also possible to start and end breaks via:

Deputy web application

You can Start and End breaks from the Me page on the Deputy web application.

Deputy iOS Kiosk and Android Timeclock

After signing into the Deputy iOS Kiosk click on Start Break or say "start break" to begin your break.

After signing into the Deputy Android Time Clock click on Start Break or say "start break" to begin your break.

Deputy Mobile App

You can start your break from the Me page of the Deputy mobile app.

It's also possible to access a shortcut to starting and ending your break on the Deputy iOS mobile app by hard pressing on the Deputy App icon to reveal the 3D Touch menu as shown below:

Deputy Apple watch app

You can start and end breaks from the Deputy app on your Apple watch (watchOS version 7 or later supported)


FAQs

Why can't I end my break early?

If your manager has enabled a setting to ensure you don't finish your break early then you won't be able to end a break until the full time allocated to the break has elapsed.

I'm ending my shift and just realised that I forget to clock in and out for my break.

If your manager has enabled a setting then Deputy will automatically highlight a break not taken by the end of shift. If you took the break but forgot to clock the break you may be able to add the break to your timesheet at the end of your shift if your manager has enabled this setting to allow people to edit timesheets.

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