You can check your schedule directly on the Deputy mobile apps, Deputy Kiosk for iPad or Deputy website. You can also sync your Deputy schedule to your own calendar.

If you need to print or export the schedule there are options to do that too.


How to print or export the schedule

Deputy works on a What You See Is What You Get (WYSIWYG) basis, so the shifts you can see on your Schedule tab are the shifts you will be printing or exporting.

Of course, to print or export your schedule you will first need to navigate to a schedule where shifts have already been added - otherwise, you will just be printing an empty schedule.

Read more about how to display only the shifts you want to see in your schedule using schedule filtering.

1. On the Schedule tab you can use these selectors to filter your view of the schedule:

  • Location selector - you can use this to display All locations in your organisation, specific Locations or even specific Areas

  • Date selector - use this to set the date period of shifts you wish to display

  • View selector - select from Day, Week, Two week or Month View by Area or Team Member.

Schedule view

2. Once you have displayed your selected schedule and you are ready to print, click on Export and then select the preferred option for printing your schedule. Examples of each printing or exporting option are shown in the sections below.

Export schedule menu


Different formats to print or export

You can print your schedule sorted by Area or by team member for the selected time period in either a PDF or excel format.

Print by area to paper or PDF

Choose your time period (day/week/two week/month) to view and print the schedule and select Export and then Print by Area

Print by Area

Example: Day view of the schedule sorted by Area and exported as a PDF

Example: Week view of the schedule sorted by Area and exported as a PDF

Example: Two week view of the Schedule sorted by Area and exported as a PDF


Print by area to Excel

Choose your time period (day/week/two week/month) to view and print the schedule and select Export and then Print by Area (Excel)

Example: Day view of the schedule sorted by Area and exported for Excel

Example: Week view of the schedule sorted by Area and exported for Excel

Example: Two Week view of the schedule sorted by Area and exported for Excel

Print by team member to paper or PDF

Choose your time period (day/week/two week/month) to view and print the schedule and select Export and then Print by Team Member

Example: Day view of the schedule sorted by team member and exported as a PDF.

Example: Week view of the schedule sorted by team member and exported as a PDF.

Example: Two week view of the schedule sorted by team member and exported as a PDF.

Print by team member for Excel

Choose your time period (day/week/two week/month) to view and print the schedule and select Export and then Print by Team Member (Excel)

Example: Day view of the schedule sorted by team member and exported for Excel.

Example: Week view of the schedule sorted by team member and exported for Excel.

Example: Two view of the schedule sorted by team member and exported for Excel.

Download as a CSV

You can select to export the schedule as a CSV file.

The scheduled shifts for the time period you selected in the schedule view will be exported in a list format that can be viewed and formatted in a spreadsheet program such as Excel.

Example: A day view of the schedule exported as a CSV file and opened in Excel.

If you select a week /two week/month view in the schedule before exporting to CSV then the shifts from the respective time period will similarly be exported in a list format.

Download JSON

You can select to download the schedule as JSON.


Do you have a suggestion for a different schedule print or export format? Send us feedback.

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