There are a number of ways you can start and end shift using Deputy. These include:

Note: Your System Administrator may disable team members from starting and ending their shift via mobile phone and web browser.


Deputy iOS mobile app for iPhone

You can download the Deputy iPhone app from the App Store.

1. When you log in to the Deputy app on your phone you can see your upcoming shift on the Home tab.

2. Tap on Start Shift to review your shift details and tap on Submit to begin your shift.

You can also start and end breaks on this screen and also End Shift when you have completed your shift.

Tip: Can't see the button to start a shift on the Home page or can't start a shift?

  • The Start shift button will not appear on the Home page if your organisation is subscribed to a Deputy plan (such as Scheduling only) that does not allow the use of the clock in and out functionality.

  • You will receive a warning message and be blocked from starting a shift if your organisation has configured Deputy to not allow you to start shifts from the mobile app.

3D Touch

It's also possible to access a shortcut to starting and ending your shifts and breaks on the Deputy iOS mobile app by hard pressing on the Deputy App icon to reveal the 3D Touch menu as shown below:


Apple Watch

You can also Start and End your shift and breaks via an Apple Watch.

  1. You will need to be logged into the Deputy iOS mobile app on the iPhone that is paired with your Apple watch.

  2. Unlock your watch and open the Deputy app then hit Start Shift.


Deputy Android mobile app

You can download the Deputy Android app from Google Play.

  1. When you log in to the Deputy app on your phone you can see your upcoming shift on the Home tab.

  2. Tap on Start Shift to review your shift details on the next screen then tap on Start shift to begin your shift.

    You can also start and end breaks on this screen and also End Shift when you have completed your shift.

Tip: Can't see the button to start a shift on the Home page or can't start a shift?

  • The Start shift button will not appear on the Home page if your organisation is subscribed to a Deputy plan (such as Scheduling only) that does not allow the use of the clock in and out functionality.

  • You will receive a warning message and be blocked from starting a shift if your organisation has configured Deputy to not allow you to start shifts from the mobile app.


Deputy iPad Kiosk

The Deputy iPad Kiosk is an iPad app that your System Administrator can set up at your work location.

  1. You will need to log in to iPad Kiosk either via a PIN that was sent to you in the Deputy invite email or via touchless clock in (if your system administrator has configured this).

  2. To start and end your shift on the Deputy iPad Kiosk, locate your name on the left side of the screen. Tap your name and enter your Kiosk PIN.

After entering your PIN, simply tap or say Start Shift.

The Kiosk will then take a photo for timesheet verification purposes. After the screen confirms that the shift has been started or ended, tap the Log Out button in the bottom left to ensure no one else can see your tasks or start and end your shift prematurely.


Android Time Clock

The Deputy Time clock is an Android tablet app that your System Administrator can set up at your work location.

  1. You will need to log in to Android Time Clock either via a PIN that was sent to you in the Deputy invite email or via touchless clock in (if your system administrator has configured this).

  2. To start and end your shift on the Deputy Time Clock, locate your name on the left side of the screen. Tap your name and enter your Time Clock PIN.

3. After entering your PIN, simply tap or say Start Shift.

The Time Clock will then take a photo for timesheet verification purposes. After the screen confirms that the shift has been started or ended, tap the Log Out button in the bottom left to ensure no one else can see your tasks or start and end your shift prematurely.


Deputy web application

You can also start and end your shift via a web browser. We recommend you use the latest version of Google Chrome to provide the best experience for using Deputy.

1. Log into Deputy by visiting once.deputy.com and entering in your email and password.

2. On the Me tab, click Start Shift.


Clock In and Out with SMS

To start your shift with SMS:

1. Reply to the message sent to you with your shifts for the week. If the shift was scheduled, send "start shift".

If it's an unscheduled shift, send "start shift name_of_department".

2. To take a break, send "break shift". You can do this to start and end a break. You can do this as many times as you need to when on shift.

Below, you can see the break was started and ended with "break shift". If you forget to take your break, you can add it when you end your shift (see below).

3. To end your shift, send "stop shift". If you forgot to add your break, send "stop shift X". X is the number of minutes of break you took. "Stop shift 5" means you're stopping your shift and took a 5 minute break.


Automatic Timesheet Clock in for Scheduled Hours

If you don't need your team members to clock in but instead want to automatically generate timesheets for the hours as scheduled, you can use a Deputy Extension to automatically clock them on and off.

Read Shift and Break Extensions for more information on how to set this up.


Starting an unscheduled shift

In the examples presented above, the team member was scheduled to work a shift.

However, you can still clock on to work a shift even if you have not been scheduled to work.

To do this tap or click Start unscheduled shift. On the next screen, click on the area that you will be working in. Review the shift details or any pre-shift questions and click Submit.

Note: If you find that you are unable to start an unscheduled shift as described above it is possible that your organisation has configured permission settings that do not allow team members to start unscheduled shifts.


You may also be interested in reading Getting Started - Employee and How to Start and End your Break.

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