What's New

  • Advance Stress Profiles - You can now configure your own stress profile that best suits your business needs.

  • We are slowly releasing this feature to Deputy customers. This will be available to all customers in March.

Before You Start

Stress management is a great way to control fatigue and overtime for your employees. You can control the following attributes of how and when stress warning will trigger with Deputy:

  • Maximum number of hours per shift

  • Maximum hours per week (Calculated based on the Week Start specified day)

  • Maximum days per week

  • Maximum hours per day (starting from midnight to midnight)

  • Minimum hours between shifts (Only applicable for shifts finishing after 7pm and subsequent shift starting before 9AM next morning)

  • Gap between shifts (default 0 hours)

With these parameters selected, you will get warning if the employee is going over the limit, as shown below:

Scheduling: Stress

Setting Stress Profiles

Assigning Stress Level To An Individual

In order to set the stress profile of an employee, follow these steps:

  1. Go to People Tab

  2. Click "Options" to the right of an Employee.

  3. Click "Edit"

  4. Choose one of the stress profiles.

  5. Click "Save" at the bottom.

Assigning Stress Level To Several Employees

You can also bulk assign stress profiles.

  1. Go to the People tab.

  2. Select the desired employees.

  3. Click Bulk Actions at the top of the list.

  4. Select "Set Stress Profile".People: Assigning Stress Level In Bulk

  5. Select the stress profile and click "Save". Set Stress Level in bulk

Scheduling Past an Employee's Stress Profile

If you attempt to schedule an employee and they have reached their stress profile limit, you will receive this message:

You can override this by clicking 'OK'.

Profile Parameters

Profile Name

Max Hours Per Shift

Max Hours Per Week

Max Days Per Week

Max Hours per Day

Min Hours between Overnight

24/7

24

168

7

24

0

2 Days per Week

48

48

24

8

1

CA Overtime 40hrs per week, 8hrs per day

8

40

6

8

5

Max 20 Hours per week

20

20

7

20

1

Normal 38 Hours Per Week

7.6

38

5

7.6

12

Standard 40 Hours

8

40

5

8

12

USA Overtime 40hrs per week, 8hrs per day

8

40

7

8

5

Advanced Stressed Profile

Stress profiles can be customised to suit your specific business needs. You can do this in a few simple steps.

Please Note: To access create new or modify stress profiles. You will need to have System Administrator access.

Go to Business Settings

Select People then Stress Profiles

From this screen, you can see the existing stress profiles in your account. You can create a new stress profile by selecting New Stress Profile

Creating an Advanced Stress Profile

Name

Give your Stress Profile a name, but don't get too creative. You should be able to see a Stress Profile's name, and know exactly what it does. For this example, this profile is for an employee who works no more than 20 hours per week.

Maximum Hours per Shift

A shift is a timeframe in which work needs to be done in an area. Shifts can be as short or long as you need them to be, but local laws may require a specific limit. If you need to limit how long employees with this Stress Profile can be scheduled within a given shift, enter that number here.

Maximum Hours per Week

There are multiple reasons for limiting weekly work hours, like avoiding overtime pay. This number is applied to the total hours in the calendar week, based on what day your week starts with in Deputy. To learn how to view or change this day, check out our article How to Change Your Schedule Starting Day.

Maximum Days per Week

This field allows you to decide how many days per week this type of employee should work. 5 days per week is typical, but employees with this Stress Profile may need to be able to work more or less than that. For this example, this type of part-time employee shouldn't work more than four days in a week, based on when the schedule week starts.

Maximum Hours per Day

This ensures that employees with this Stress Profile aren't scheduled for more than 8 hours whithin any 24 hour period, not calendar day (midnight to midnight).

Minimum Hours between Shifts (Overnight)

Make sure your employees get rest between shifts by setting the minimum hours between the end of the first shift, and the beginning of the next.

Note: This only applies if the first shift ends after 7pm on the first day, and the next shift starts before 9am of the next calendar day.

Pro Tip:

The default gap between shifts is 0 hours, meaning an employee can be scheduled back to back shifts. If you would like to allow additional time (for example, so they aren't scheduled back to back shifts) you can use the Custom Rules section. To determine the gap between shifts, please copy and paste this in:

[{"gap":12}]

Next, change the 12 to whichever number suits best. For example, set it to 2 for a two hours gap between shifts.

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