Before You Start
Before you get started, you'll need to make sure that you have signed up to Deputy and that you are logged in as an employee. You will need to accept the invite sent by your employer to connect to the business.
When you first log in as an employee, you will land on the Me tab.
At the top of your screen, you will be able to see the Navigation Bar, which looks like this:
You can find an explanation of each tab below.
In the Me tab, you will find a general overview of your weekly shifts and previous timesheets. From this page, you can also view future shifts or previous timesheets via the date range selector. If you have a shift for the day, you can Start and End your shift in the top right-hand corner.
From here, you can also Request Time Off, which is accessible by clicking the 'Request Time Off' button.
The News Feed is the main communications hub between the employers and employees. You can post messages to locations, or even specific people.
News Feed posts can have files attached to them (image and document files) if you would like to add clarification to the post. You can also attach 'Confirmation' notices to posts. These posts have a button that employees can click so that you can see who has read the post.
The Deputy tasks page allows you to assign tasks to other employees and team members.
To assign tasks, navigate to the Tasks page and click 'Add Task' in the top right-hand corner.
In the pop-up box, you can enter in the details of the task, including the name, who to assign it to, a due date, and any notes that are relevant to the task.
This page will list your locations. From here, you can see the location address, and see what other locations in which you are assigned to.
Your Profile can be accessed by clicking "Profile" at the top right corner of your screen.
The Profile screen displays a number of important details. At the top, you can see your access level and contact details (which only you may edit). Beneath, you can see your next three upcoming shifts and your last three timesheets. To view a list of your timesheets in chronological order, please click "View All", just above your most recent timesheet. Once the list appears, please scroll down to see more.
Below your timesheets, you can see your unavailability and leave. Unavailability is an informal request for time off, for example for getting your car serviced, or a doctor's appointment. Leave is a more formal application for time off, such as annual leave, which requires approval. You may add new unavailability and leave from just above their respective fields.
At the very top of your profile, you will see a button that reads "Edit My Global Profile". Clicking this will take you to your Global Profile, which contains settings for your Deputy account.
Within your Global Profile, you can edit your personal details like
- Adding a preferred name (this can be your first name, a nickname or however you’d like to be known in Deputy)
- Kiosk PIN (click "Show Me")
- Login password
- Profile photo
- Date of Birth
- You may also connect to Google and Facebook, which will allow you to sign in with the same email that you used to register with them.
Note: if you signed up and logged in via Facebook, Google or Apple, you will not be able to set your preferred name.