This article provides a simple overview of what Supervisors can access in Deputy.

Getting Started - Supervisor provides a more comprehensive guide to getting set up as a Supervisor in Deputy and Getting Started - Employee will illustrate what employees can see and do in Deputy.

Getting Started

Once you've accepted your invitation to join your Deputy team you can sign in as a Supervisor in via our web application.

When you first log in, you will land on the Deputy organisation page. The Deputy organisation page lists the businesses you are linked to in Deputy.

Please click the name of your organisation, which will take you to your Deputy home page.

You can find an explanation of each tab below.

Me

In the Me tab, you will find a general overview of your weekly shifts and previous timesheets. From this page, you can also view future shifts or previous timesheets via the date range selector. If you have a shift for the day, you can Start and End your shift in the top left hand corner.

From here, you can also Request Time Off, which is accessible by clicking the 'Request Time Off' button.

You can see any unfilled open shifts that need attention, leave requests or timesheets that need approving.

News Feed

The News Feed is the main communications hub between the employers and team members. You can post messages to locations, or even specific people.

News Feed posts can have files attached to them (image and document files) if you would like to add clarification to the post.

If a Supervisor asks for confirmation from readers then all users with an access level of Employee will be asked to give confirmation of reading the message. You will be able to see who has read the message and who has not.

Tasks

The Task page allows you to assign tasks to team members.

To assign tasks, navigate to the Tasks page and click 'Add Task' in the top right-hand corner.

In the pop-up box, you can enter the details of the task, including the name, who to assign it to, a due date, and any notes that are relevant to the task.

Locations

This page will list your locations. When you click on a location you can see the location address, who is working at the location as well as notes pertaining to that location that have been added by Location Managers or System Administrators.

People

This page displays all of the team members at this business.

You can click on the employee's name to access their details.

Schedule

This page is the main scheduling hub.

From this page you can view existing, create new and publish shifts. For more information scheduling please read Scheduling Team Members.

Once your team members are scheduled, they will need to clock on and off to establish their attendance. There are three ways to clock on:

Timesheets

Team members clocking on/off will automatically generate timesheets. Once generated timesheets must be approved, either manually or automatically, for team members to be paid.

To view and approve timesheets, follow the link from your Me Dashboard or click on Timesheets.

For more information on Supervisor access to Deputy please read Getting Started - Supervisor.

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